Payroll Benefits Coordinator

Prestige Personnel, LLC; Addison (TX); Hybrid; USD 39,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Remote work options

401(k) match

Life and AD&D insurance

HSA subsidy

Professional development reimbursement

Medical/dental/vision subsidy

Job summary

Prestige Personnel, LLC is seeking a Payroll & Benefits Coordinator to perform back-office support, including payroll calculation, processing, and benefit reconciliation. The role reports to the Finance Director and supports both Finance and HR with payroll and benefits administration.

Responsibilities include processing payroll, reviewing wage computations, generating HRIS reports, and ensuring compliance with tax laws.

Qualifications

• 1–2 years of payroll processing experience.
• Minimum associate's degree in accounting, business, or related discipline.
• Impeccable written and verbal communication skills.
• Excellent planning and organization skills.
• Ability to work under time constraints.

Responsibilities

• Input, review, and process payroll data in Time/Attendance, Payroll, and HRIS.
• Review time sheets and wage computations for discrepancies.
• Prepare and process U.S. payrolls; review international payrolls.
• Reconcile deposits, tax withholdings, garnishments, and deductions.
• Transact 401(k) match information via EDI and respond to audits.
• Assist in benefits enrollment and HRIS reporting.
• Maintain updates to stock option notifications and payroll policies.

Skills

Payroll processing

Microsoft Office

Attention to detail

Time management

Communication skills

Analytical reporting

Education

Associate degree

Tools

iSolved payroll platform

Job description

Prestige Personnel, LLC is currently seeking a Payroll & Benefits Coordinator to perform back-office support functions, including payroll calculation, processing, and benefit reconciliation.

This direct-hire position reports to the Finance Director and provides specialized administrative and operational support to both the Finance and Human Resources departments.

This position requires:

• Accurate preparation, documentation, and distribution of payroll via the organization's payroll system
• Review of the computation of pay and ensuring the company payroll policies are in accordance with government regulations
• Communicates with process stakeholders, including employees, responding to and resolving all inquiries regarding paychecks
• Assist in annual employee benefit enrollment and life event changes
• Create on-demand HRIS reports for various stakeholders

Duties & Responsibilities

• Input, review, and process pay data and employee changes in Time/Attendance, Payroll, and HRIS.
• Review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies.
• Prepare and process U.S. payrolls using dedicated software and review international payrolls.
• Reconcile payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
• Transmit employer 401(k) match information via Electronic Data Interchange (EDI)
• Respond to external audits for 401(k) and Workers' Compensation, ensuring accurate documentation and timely communication.
• Audit and reconcile health insurance invoices against employee elections.
• Ensure compliance with federal, state, and local tax laws and regulations.
• Maintain and update the system for employee stock options and notifications.
• Assist in managing/reporting all things related to payroll and benefits.
• Understanding the organization's benefit offerings.
• Able and willing to work creatively while accepting input from others.
• Capable of operating independently or as a team player
• Ability to track multiple projects and timelines with multifaceted priorities
• Highly organized, technically skilled with Microsoft Office suite and related tools
• Effective time management skills with attention to detail
• Support continuous improvement of payroll procedures and policies to promote efficiency and compliance
• Ability to lift at least 20 pounds and support the physical activity of back-office support

Other desirable experience and skills:

• Use of iSolved payroll platform is highly desirable
• Familiarity with HRIS implementation is a significant advantage
• Prior exposure to payroll operations in the UK or Norway
• Exceptional communication skills, written and verbal
• Ability to understand and compile data for reporting

Requirements:

This position requires 1- 2 years of payroll processing experience

• Minimum associate's degree in accounting, business, or other relevant discipline
• Impeccable written and verbal communication skills
• Excellent planning and organization skills
• Work well under time constraints

Benefits offered:

• A great culture and work environment
• Heavily subsidized cafeteria-style medical, dental & vision
• Flexible PTO and work hours
• Some remote work options
• Company match 401(k)
• Subsidized HSA (w/ HDHP election)
• Company-paid Life and AD&D
• Company-paid Short- & Long-term Disability
• Professional Development Reimbursement
• Variable compensation and equity options
• Company-paid Medical Concierge Service
• Company-paid Identity Theft Protection
• Lifestyle Spending Account

Compensation:

Up to $65,000 annually (Depending on experience)