Payroll and Benefits Coordinator

Episcopal Retirement Homes, Inc; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Generous PTO

Health Savings Account

Short/Long-term disability

403(b)

Discounted meals

Internal promotions

PayActiv

Tickets at Work

Life Insurance

Tuition reimbursement

Employee referral program

Job summary

Episcopal Retirement Services in Cincinnati, OH seeks a Payroll and Benefits Coordinator to manage biweekly payroll processing, benefits enrollment, and HR data entry with accuracy and confidentiality.

The role requires a high school diploma and at least two years in payroll/benefits, plus proficiency with Microsoft Office and strong organizational skills.

Qualifications

• High school diploma or equivalent is required.
• At least two years of payroll and benefits processing experience.
• Strong data entry accuracy and attention to detail.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Coordinate biweekly payroll processing and related activities.
• Manage benefits enrollment and open enrollment coordination.
• Maintain HR data entry and file accuracy.
• Collaborate with managers to resolve payroll/timecard issues.
• Ensure timely payments to vendors and accurate deductions.
• Provide benefits information and assist with enrollments.

Skills

Confidentiality

Critical thinking

Data entry accuracy

English communication

Multitasking

Organizational skills

Interpersonal skills

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Position: Payroll and Benefits Coordinator Location: Cincinnati, OH
Job Id: 3470-#INDHP # of Openings: 1 Payroll and Benefits Coordinator

Are you looking for a great culture and an opportunity to grow with an organization?

Episcopal Retirement Services has been voted one of Cincinnati's TOP EMPLOYERS for 17 years running and we are hiring passionate professionals. To learn more about ERS and our award‑winning culture: https://blog.episcopalretirement.com/17-years-twp When you love what you do, it shows!

Episcopal Retirement Services has an award‑winning culture and a robust mix of available benefits and perks that may include:

• Medical, Dental, and Vision Insurance Plans
• Generous PTO
• Health Savings Account
• Short-Term and Long-Term Disability
• 403B
• Discounted Meals
• Internal Promotions
• PayActiv
• Tickets at Work
• Life Insurance
• Tuition Reimbursement
• Employee Referral Program

Position Purpose: The primary purpose of this position is to coordinate and execute all activities related to bi-weekly payroll processing, benefits enrollment, and human resources data entry.

Minimum Qualifications:

• High school diploma or equivalent required.
• A minimum of two years’ relevant experience in payroll and benefits processing is required.
• Has a passion for working with Elders.
• Has the ability to maintain confidentiality
• Demonstrates critical thinking skills to effectively manage duties and responsibilities.
• Demonstrates proficiency with the Microsoft Office suite, including Word, Excel, and Outlook, and has a high level of accuracy in data entry.
• Is able to read, write, speak and communicate effectively in the English language.
• Is willing and able to transport self to various ERS locations.
• Is able to relate to and deal tactfully with team members across multiple processes, has strong interpersonal skills, and maintains good working relationships with team members, residents, family members, visitors, government agencies, and payroll/benefits providers.
• Has a high degree of organization and attention to detail; has the ability to handle multiple priorities, to work independently, and to make independent decisions when circumstances warrant such action.
• Models our values and ways of working and works to maintain and promote our desired culture.
• Must be fully up to date with required vaccinations.

As a Payroll and Benefits Coordinator you can expect to:

• Coordinates and executes all aspects of biweekly payroll processing, including but not limited to: processing step wage increases; identifying and paying EARN More referral amounts following EARN More payment schedule; updating 403b contributions, employer match classifications, and 403b loan repayments; managing the payment of short-term disability payments; processing bonus payments; ensuring wage garnishments are processed timely by our payroll vendor; and processing team member status changes, terminations, and PTO payout.
• Reviews payroll exceptions and works with department managers and our Manager of Payroll & HR Reporting to correct timecard issues prior to completing bi-weekly payroll. Ensures accurate payroll files are transmitted to our payroll vendor on time to meet vendor deadlines, and submits post-payroll payments and documentation to vendors.
• Ensures team member data input and filing are completed accurately and timely; serves as backup to assist with CCRC data input and filing.
• Manages bi-weekly/monthly uploads/terminations for Human Resources and benefits vendors and ensures the accuracy of these files (ie., WCC, Engage2Excel, Lockton Nurse Advocate, Paytient, Wellbeing Scorecard census, etc)
• Provides benefit information to newly hired team members and initiates a personal meeting to review benefits and the enrollment process.
• Administers the day-to-day enrollments, terminations, and life event changes for health and welfare plans, retirement plan, and wellbeing program. Coordinates details for annual open enrollment and community well-being programs.
• Exhibits a strong working knowledge of all ERS benefits programs and actively assists team members in understanding and effectively utilizing benefits and well-being programs.
• Reconciles benefits statements monthly and resolves discrepancies promptly. Ensures prompt payment of all benefits invoices.
• Assists in managing FMLA, short-term disability, long-term disability, and other leave programs. Works with Payroll & HR Compliance Manager to ensure compliance in notifications to team members.
• Manages the CDL database with ASTS and the random selection notices. Follows up to ensure the random drug/alcohol testing is completed in a timely manner.
• Initiates the COBRA process as appropriate. Ensures all terminations are processed in the appropriate benefits databases and sends out additional documentation as needed.
• Ensures certification/licensure compliance for all ERS team members except CCRCs. Serves as backup for CCRs, which may require managing the Ohio Nurse Aide registry.
• Assists with team member relations, providing requested forms, completing verifications, and answering general Human Resources questions.
• Actively seeks engaging relationships with ERS team members, residents, vendors, and providers.
• Manages required vaccination compliance, including the data entry of vaccination information, and provides reporting to Administrators/managers as requested.
• Tracks COVID cases on OSHA form as required.
• Provides quarterly and ad hoc reporting for HR team and operational managers.
• Coordinates on-site benefits meetings (such as 403b), annual open enrollment meetings, and other meetings as requested, including scheduling rooms, room setup, special function form completion, etc.

Episcopal Retirement Services is an equal opportunity employer. We will not discriminate and will take affirmative action measures to ensure against discrimination in employment, recruitment, advertisements for employment, compensation, termination, upgrading, promotions, and other conditions of employment against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

#INDHP