Payroll Analyst - Workday & U.S. Payroll Expert

Notion; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Notion is seeking a Payroll Analyst to manage accurate, on-time U.S. payrolls and partner with Accounting, People Ops, and Benefits to refine processes for a fast-growing workforce. Expect hands-on processing, workflow improvements, and accountability for precision and employee trust.

This role is based in either San Francisco or New York City, with office days on-site and a focus on delivering timely bi-weekly and off-cycle payrolls while supporting employee experience.

Qualifications

• 4+ years of U.S. payroll processing experience for mid-market / scaling enterprises.
• 2+ years of experience with Workday payroll system.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly proficient in MS Excel (e.g. vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows.

Responsibilities

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States.
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time.
• Process all leave of absence amounts, fringe benefits, equity transactions, and 401K/Roth contributions using Fidelity.
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay.

Job description

Notion is seeking a Payroll Analyst to manage accurate, on-time U.S. payrolls and partner with Accounting, People Ops, and Benefits to refine processes for a fast-growing workforce. Expect hands-on processing, workflow improvements, and accountability for precision and employee trust.

This role is based in either San Francisco or New York City, with office days on-site and a focus on delivering timely bi-weekly and off-cycle payrolls while supporting employee experience.