Payroll Analyst I (2994) - Administration

TPMG; Newport News (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

A healthcare organization in Newport News, VA is seeking a Payroll Analyst I. The role involves payroll processing, invoice data entry, and maintaining data integrity in HRIS systems. Candidates should have at least 3 years of payroll experience and be proficient in Excel. This is a full-time position with Monday to Friday work hours, offering a dynamic team environment. Strong mathematical skills and a commitment to confidentiality are essential for success in this role.

Qualifications

• 3 or more years of payroll experience with HRIS and Accounting systems.
• Prior experience in payroll processing.
• Familiarity with IRS regulations.

Responsibilities

• Processes semi-monthly payroll and ensures data integrity.
• Verifies and inputs vacation and sick leave banks for contracted employees.
• Generates and distributes manual checks when applicable.

Skills

Payroll processing

HRIS/Payroll software systems

Advanced Excel

Mathematical skills

Customer service

Education

Associate's degree in business administration

High school diploma or GED

Tools

Sage accounting system

Microsoft Office

Job description

Position: Payroll Analyst I (2994) - Administration

Location: Newport News, VA

Job Id: 2994

# of Openings: 1

Tidewater Physicians Multispecialty Group (TPMG) is comprised of over 200 physicians and advanced practice clinicians and is the largest physician-owned group on the Peninsula. The schedule is full‑time work hours, Monday through Friday.

The position will support TPMG's Payroll and Accounting team. Primary responsibilities include payroll processing, invoice data entry and document management (scanning/filing). An associate's degree or higher in a related field is preferred but not required. Prior experience in payroll processing and HRIS/Payroll software systems along with advanced skills in Excel and Word are required. A strong foundation in mathematical skills such as financial calculations is essential to success in this role. The successful candidate will possess the ability to diligently process large volumes of payroll data, demonstrate initiative, provide excellent internal and external customer service and maintain a positive attitude.

The position will be based out of TPMG administration in Newport News, VA and follows a Monday through Friday schedule of 8:30 a.m. to 5:00 p.m. Prior experience processing payroll and working in payroll software systems is required.

Major Duties and Responsibilities

• Processes semi‑monthly payroll and ensures data integrity for the payroll, HRIS and Sage accounting system.
• Processes employee time sheets and checks for accuracy. Clarifies inconsistencies in payroll data with supervisors.
• Helps employees understand payroll calculations and deductions, investigates problems and makes appropriate corrections.
• Generates reports/queries from payroll and accounting systems, including writing, maintaining and supporting a variety of reports or queries utilizing appropriate reporting tools. Assists in the development of standard reports for ongoing internal customer needs. Helps maintain data integrity in systems by running queries and analyzing data.
• Verifies and inputs vacation and sick leave banks for contracted employees.
• Analyzes overtime reports and alerts supervisors if there are concerns or trends in overtime utilization.
• Calculates overtime, differential and other special adjustments and rates for records.
• Calculates tax deductions, benefits and other deductions for unusual or changed payroll data.
• Generates and distributes manual checks when applicable.
• Processes invoice data entry for accounts payable.
• Assists with document management by scanning and filing.
• Maintains strictest confidentiality.

Knowledge, Skills and Abilities

• Knowledge of payroll and accounting practices and procedures.
• Advanced knowledge of HRIS systems, Microsoft Office products – specifically Excel spreadsheets and business enterprise software applications.
• Knowledge of IRS regulations relating to pay and benefits.
• Skill in interpreting and analyzing payroll data.
• Skill in examining documents for correctness and interpreting their accuracy.
• Skill in establishing and maintaining effective working relationships.
• Ability to perform mathematical computations and compute ratios and percentages.
• Ability to prepare comprehensive reports.
• Ability to maintain the confidentiality of financial matters.
• Ability to communicate and work effectively with others.

Education / Training / Requirements

• Associate’s degree in business administration or a related field preferred.
• High school diploma or GED required.
• 3 or more years of payroll experience with HRIS and Accounting systems.

Physical Demands

• Ability to lift or move equipment.
• Ability to stand and walk for limited periods of time.
• Ability to sit for extended periods of time.
• Ability to enter data into a computer via a keyboard.
• Ability to occasionally reach, bend, stoop and lift up to 30 lbs. *
• Ability to grasp and hold up to 30 lbs.*
• Ability to occasionally squat and lean over.
• Ability to hear normal voice level communications in person or through the telephone.
• Ability to speak clearly and understandably.
• Basic vision, corrected.
• Ability to see and understand data on a computer screen.

Success Factors

• Goal‑driven
• Accuracy and attention to detail

Interested and qualified applicants, please submit your resume. Come join our team!

TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.