Accounts Payable Specialist II (2973) - Administration

TPMG; Newport News (VA); On-site; USD 50,000 - 65,000; Full time

Job summary

A healthcare group in Newport News, VA is actively seeking an Accounts Payable Specialist II for its Accounting department. The ideal candidate will manage the accounts payable cycle, investigate discrepancies, and ensure accurate invoice processing. Candidates should have at least five years of accounting experience and proficiency in Microsoft applications. This full-time position operates Monday through Friday and requires attention to detail and excellent customer service skills.

Qualifications

• A minimum of five years accounting experience.
• Ability to lift or move equipment.
• Knowledge of computer systems (e.g., Excel, Word, PowerPoint).

Responsibilities

• Responsible for the accounts payable processing cycle including invoices and expense reimbursements.
• Investigates and settles problems associated with processing of invoices.
• Prepares purchase order requisitions and ensures invoices are accurate.

Skills

Knowledge of computerized accounting systems

Proficient in Microsoft applications

Ability to provide excellent customer service

Skill in verbal and written communication

Education

High School Diploma; additional education a plus

Tools

Excel

Word

PowerPoint

Job description

Position: Accounts Payable Specialist II (2973) - Administration

Location: Newport News, VA

Job Id: 2973

# of Openings: 1

Tidewater Physicians Multispecialty Group (TPMG) is actively seeking an Accounts Payable Specialist II for our Accounting department located in Newport News, VA. TPMG is comprised of over 200 physicians and advanced practice clinicians and is the largest physician‑owned group on the Peninsula. This is a full‑time position, Monday – Friday.

Position Summary

The Accounts Payable Specialist II is responsible for the accounts payable processing cycle including invoices, expense reimbursements, corporate cards, creating purchase requisitions, responding to employee and vendor questions, and opening, date‑stamping, and distributing accounts payable mail. This position also manages the student and transfer record check refund process and maintains all vendor, transfer record, and employee reimbursement files, often serving as group lead.

Major Duties and Responsibilities

• Investigates and settles problems associated with processing of invoices and purchase orders.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and correcting discrepancies.
• Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Prepares purchase order requisitions; matches and attaches the corresponding purchase orders, checks, and other supporting documentation to incoming invoices; ensures that all invoices are accurate and have been properly documented and approved by the authorizing employee and submits payments.
• Handles vendor correspondence via phone or email; receives, researches, and resolves internal and external inquiries concerning account status.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors; determines proper disposition and credits accounts appropriately.
• Prepares required reporting documents and month‑end closings.
• Prepares non‑inventory purchase order requisitions.
• Assists with monthly status reports and monthly closings.
• Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support the Accounting Department.

Knowledge, Skills and Abilities

• Knowledge of computerized accounting systems.
• Knowledge of computer systems (e.g., Excel, Word, and PowerPoint).
• Ability to work scheduled hours as defined in the job offer.
• Ability to read and understand oral and written instructions and follow written protocols.
• Ability to examine documents for accuracy and completeness.
• Ability to use office equipment (e.g., calculator, copier, fax, etc.).
• Ability to provide excellent customer service.
• Skill in presenting information in an organized manner.
• Skill in verbal and written communication.

Education / Training / Requirements

• High School Diploma; additional education a plus.
• A minimum of five years accounting experience.
• Proficient in Microsoft applications.

Physical Demands

• Ability to lift or move equipment.
• Ability to stand and walk for limited periods of time.
• Ability to sit for extended periods of time.
• Ability to enter data into a computer via a keyboard.
• Ability to occasionally reach, bend, stoop, and lift up to 30 lbs.
• Ability to grasp and hold up to 30 lbs.
• Ability to occasionally squat and lean over.
• Ability to hear normal voice‑level communications in person or through the telephone.
• Ability to speak clearly and understandably.
• Ability to see and understand data on a computer screen.

Success Factors

• Alignment with Company Mission and Core Values.
• Keen attention to detail.
• Great time management and organizational skills.
• Excellent collaboration and communication abilities.
• Open communication and positivity.
• Goal driven.
• Accuracy and attention to detail.

All statements are essential functions of the position unless identified as non‑essential.

Come join the team!

TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.