Payroll Analyst (Financial Services)

Northbound Executive Search; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A mid-sized financial services firm is seeking a Payroll Associate to support payroll processes and HR functions. The role involves managing payroll records, ensuring compliance, and assisting with audits and special projects. Ideal candidates will have experience with ADP and strong Excel skills.

Qualifications

• 4 to 6 years of experience preferred.
• Strong verbal and written communication skills.

Responsibilities

• Assist Payroll Manager in payroll processes.
• Process payroll-related maintenance and audits.
• Maintain payroll records and archives.

Skills

Communication

Attention to Detail

Multi-tasking

Tools

Microsoft Office Suite

ADP

Job description

Our client, a mid-sized financial services firm, is looking for a Payroll Associate to join their team! They have offices in 40 cities worldwide, servicing clients for over 100 years. This position reports to the Head of Payroll in Human Resources.

Job Responsibilities:

1. Assist the Payroll Manager in the semimonthly/bi-weekly payroll processes.
2. Process payroll-related maintenance including, but not limited to, new hires, terminations, employee status, tax and deduction changes, wage garnishments, etc.
3. Coordinate, process, and audit payroll reports, reconciliations, and tax notices.
4. Work closely with Management Company Accounting to process all funding related to payroll.
5. Manage the administration of timesheets for non-exempt staff and process quarterly multi-jurisdiction payrolls for business travel.
6. Process all special compensation and bonus payments with high accuracy, timeliness, and confidentiality.
7. Assist with processing 401K pension reports and submit semi-monthly and monthly employee contributions.
8. Maintain all 401k and pension records and coordinate with Management Company Accounting to process related funding.
9. Respond to inquiries and verification requests for unemployment and other payroll-related data, ensuring compliance with company policies and legal requirements.
10. Assist with year-end procedures, such as reviewing W-2s for accuracy.
11. Maintain payroll records and archives.
12. Document and update payroll procedures.
13. Assist with general HR functions.
14. Perform other special projects or duties as required.

Job Requirements:

1. 4 to 6 years of experience preferred, with ADP experience.
2. Excellent skills in Microsoft Office Suite, especially Excel.
3. Ability to meet strict deadlines, multi-task, and pay close attention to detail.
4. Strong verbal and written communication skills.
5. Ability to interface well with employees at all levels.