Payroll Administrator — Multi-State & Union Payroll Pro

EMCOR; Jacksonville (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401k retirement and matching

Life Insurance

Disability Insurance

Paid Vacation & Holidays

Tuition Reimbursement Program

Wellness Program

Job summary

Miller Electric Company in Jacksonville, FL is seeking a Payroll Administrator to manage weekly payrolls for union and non-union staff across multiple states. The role requires meticulous attention to detail and strong knowledge of payroll laws and wage/hour compliance.

The Payroll Administrator will maintain records, handle tax withholdings, and prepare reports while supporting employees, HR, and union representatives. This is a fast-paced, team-oriented position with comprehensive benefits.

Qualifications

• 2+ years of payroll administration experience.
• Strong knowledge of payroll laws, tax regulations, and wage/hour compliance.
• Ability to maintain a high level of trust and confidentiality with sensitive items.
• Must be detail oriented, with excellent written and verbal communication skills.
• Strong attention to detail, organizational skills, and ability to meet tight deadlines.
• Proficiency in MS Word, Excel, PowerPoint and Outlook and the ability to learn new software applications and computer programs.
• Ability to work independently in a time sensitive environment.

Responsibilities

• Process weekly payrolls for union and non-union employees, ensuring compliance with federal, state, and local regulations.
• Review, validate, and reconcile timesheets, wage rates, deductions, and fringe benefits.
• Maintain employee payroll records, including new hire entries, terminations, and wage adjustments.
• Administer and audit multi-state tax withholdings, garnishments, and benefit deductions.
• Prepare payroll reports for management, auditors, and compliance purposes.
• Provide responsive and professional support to employees, HR, and union representatives regarding payroll inquiries.
• Filing miscellaneous paperwork.
• Assist co-workers as needed.

Skills

Payroll administration

Attention to detail

Communication skills

Confidentiality

Time management

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Miller Electric Company in Jacksonville, FL is seeking a Payroll Administrator to manage weekly payrolls for union and non-union staff across multiple states. The role requires meticulous attention to detail and strong knowledge of payroll laws and wage/hour compliance.

The Payroll Administrator will maintain records, handle tax withholdings, and prepare reports while supporting employees, HR, and union representatives. This is a fast-paced, team-oriented position with comprehensive benefits.