Payroll Administrator

Tiffany & Co.; Whippany (NJ); Hybrid; USD 38,407 - 46,838; Full time

Job summary

Tiffany & Co. is seeking a Payroll Administrator to oversee end-to-end weekly/biweekly payroll processing in a hybrid role at our Whippany, NJ location.

You will manage record-keeping activities, 401K administration, and payroll inquiries while ensuring top-notch customer service for internal and external stakeholders. The role requires 5+ years of payroll experience, proficiency with Kronos and Oracle HCM Payroll, and strong communication and analytical skills.

Qualifications

• Minimum 5 years of payroll experience.
• Proficiency in payroll processing systems and Microsoft Office products.
• Strong written and verbal communication skills.
• Good analytical skills.
• Ability to have a flexible work schedule.
• Strong organizational skills and ability to multitask.
• Experience with Oracle HCM Payroll systems.

Responsibilities

• Daily payroll processing for weekly and biweekly cycles.
• Handle disability files, leave administration, garnishments, wage verifications, LMAs, EJAs.
• Collaborate with Kronos team for timesheet integration and validation.
• Load HDL files for payroll data.
• Process direct deposits and off-cycle checks as needed.
• Research and resolve direct deposit issues; communicate with employees.

Skills

Communication skills

Analytical skills

Payroll systems

MS Office

Flexible schedule

Organization & multitasking

Education

Bachelor degree in Accounting or Business

Tools

Kronos

Oracle HCM Payroll

Job description

JOB DESCRIPTION

This position is responsible for the end to end process of the weekly and/or biweekly payrolls. The Payroll Administrator will assist with performing a wide variety of record keeping activities, including but not limited to short-term disability, leave administration, 401K administration, maintaining the payroll mailbox, and employment verification. The Payroll Administrator will be responsible for resolving pay discrepancies and ensuring the highest level of customer service is delivered to both internal and external customers.

Position Overview

This position is responsible for the end to end process of the weekly and/or biweekly payrolls. The Payroll Administrator will assist with performing a wide variety of record keeping activities, including but not limited to short-term disability, leave administration, 401K administration, maintaining the payroll mailbox, and employment verification. The Payroll Administrator will be responsible for resolving pay discrepancies and ensuring the highest level of customer service is delivered to both internal and external customers.

Location

This position follows a hybrid schedule requiring 4 days in-office at our Whippany, NJ location and 1 day remote.

Key Accountabilities

• Daily payroll processing activities including but not limited to sorting mail, handling incoming emails to the department email, working payroll help desk tickets, processing terminations and off cycle payments
• Process disability files, leave administration, garnishments, wage verifications, LMAs, EJAs.
• Work in conjunction with the Kronos team for integration and validation of timesheets
• Responsible for HDL file loads of data to be included in the payrolls
• Process weekly and/or biweekly payrolls, monthly payrolls, and commissions.
• Transmit and verify direct deposits
• Process off-cycle checks as required
• Research any direct deposit issues and communicate with employees as needed.
• Process 401k and payroll wires
• Timely analysis of payroll data to ensure accuracy
• Answer basic Self Service questions (i.e. how to’s for W4 set up, direct deposit set up)
• Complete research and communicate with department managers regarding employee inquiries, as well as effectively collaborate and communicate with colleagues, employees and other stakeholders

Required Qualifications

• Minimum 5 years of payroll experience
• Proficiency in payroll processing systems and Microsoft Office products
• Strong written and verbal communication skills
• Good analytical skills
• Ability to have a flexible work schedule
• Strong organizational skills and ability to multitask
• Experience with Oracle HCM Payroll systems

Preferred Qualifications

• Four-year college degree in Accounting or Business related field
• Proficient in payroll systems
• Ability to analyze system related discrepancies
• Familiarity with an on-line Time and Attendance System (Kronos)
• Experience with Canada payroll and ADP WorkForceNow

The hiring range for this position ranges from $27.88 - $34.00 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience.

About Us

Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.

We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar.

• Eligible Tiffany employees is offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being.
• We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.

The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.