Payroll Administrator

Massachusetts Bay Community College; Wellesley (MA); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision discount

Sick leave

Vacation leave

Flexible spending

Life insurance

Pension plan

Deferred compensation

Tuition benefits

EAP

PSLF eligibility

Gym

Free campus parking

Job summary

Massachusetts Bay Community College in the Greater Boston area seeks a Payroll/Finance professional to support bi-weekly payroll processing, reporting, and compliance across full-time and part-time staff.

The ideal candidate will bring a Bachelor’s degree in a related field, at least 3 years of progressive payroll/finance experience, knowledge of state and federal payroll laws, and strong data accuracy with PeopleSoft/HR systems.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Minimum 3 years of progressive experience in payroll, finance, business management or related field.
• Knowledge of state and federal payroll laws.
• Extensive computer applications knowledge to maintain records and generate reports.

Responsibilities

• Assist Payroll Director in payroll closing duties and balancing reports.
• Prepare bi-weekly payroll input schedules and supporting paperwork for audits.
• Perform pay period reconciliation tying to State Funding reports.
• Administer leave plans (PFML, FMLA, Sick Banks, Workers Comp, etc.).
• Reconcile Foundation donations via payroll deductions with Finance and Foundation teams.
• Provide back-up support for processing payments for adjunct faculty and ACA procedures.

Skills

Payroll processing

State/federal payroll laws

Data entry & reporting

Attention to detail

Diversity & teamwork

Education

Bachelor’s degree in a related field

3+ years progressive experience in payroll/finance

Tools

PeopleSoft

HR/CMS

Mosaic

Pivot tables

Job description

MassBay fosters educationalexcellence and academic success to prepare students for local and globalcitizenship, to promote their personal growth, to meet critical workforcedemands of communities, and to contribute to the region’s economic development. Massachusetts Bay Community College is served by a cadre of employeesof varied backgrounds and experiences. Weinvite all individuals to consider joining our community. Located in GreaterBoston, MassBay is a comprehensive, open-access community college, offeringassociate degrees and certificate programs on three campuses in WellesleyHills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant educational community and have a desire and ability to serve a population of students with various needs and backgrounds.

Key Responsibilities and Duties:

• Assist Payroll Director in the performance of Commonwealth Best Practices procedures, which includes but is not limited to performing assigned payroll closing duties, and balancing and monitoring of payroll reports;
• Help with preparation of bi-weekly payroll payment input schedule and produce and organize supporting paperwork by pay period for audits related to payroll, benefits, and deductions;
• Prepare pay period reconciliation used to tie out to State Funding report, balancing payroll payments by name, object, earnings type, account string, and state appropriation for both full-time and part-time employees;
• Administer time taken for various leave plans, including PFML, FMLA, Sick Banks, Workers Compensation, All Purpose Leave, and Sabbaticals;
• Responsible for Foundation donations via payroll deduction. Set up via a special bank account per donation form. Work with Foundation Director and Fiscal Department Accountant to reconcile;
• Provide back-up support to Accountant with the processing of payments for DCE contracted adjunct faculty, and implement special procedures and calculation factors dictated by the Affordable Care Act Law;
• Management of student employment payroll, including working closely with the Financial Aid office to ensure accuracy of timesheet coding and financial reporting;
• Assist with accounting and data set-up in HR/CMS, PeopleSoft, and MMARs systems;
• Take a proactive approach in researching errors and discrepancies and communicate findings and solutions to the Payroll Director;
• Work with departments to resolve errors and exceptions related to the SSTA system and other payroll systems and communicate effective solutions to resolving problems for system users;
• Provide comprehensive training on the SSTA system to employees and managers;
• Respond to questions and requests from staff, faculty, and other agencies in a timely manner;
• Assist in ensuring that confidential documents are secured and maintained properly in accordance with college policies and state laws;
• Assist with unemployment inquiries, retirement distributions, and rollover requests;
• Serve as primary back-up and support for Payroll Director;
• Other duties and projects as assigned.

This list is not to be considered all-inclusive. Asupervisor may assign other duties as required to meet the needs and foster themission of the College. All employees of MassBay are expected to work collegiallyand collaboratively within a community that values and celebrates the varietyof student experience.

Required Qualifications:

• Bachelor’sdegree in a related field;
• Minimum of 3 years ofprogressive experience in payroll, finance, business management or relatedfield;
• Knowledge of state andfederal payroll laws;
• Extensive workingknowledge of computer applications to maintain accurate records, generatereports, and utilize information to maintain complex accountinginformation;
• Keen attention to detailand ability to follow through on assigned projects;
• Ability to workeffectively with a diverse faculty, staff and student body.

Preferred Qualifications:

• Sensitivity and commitment to the goals of Affiramtive Action;
• Experience working in a community college or similar environment;
• Demonstrated commitment to working with students in need;
• Knowledgeof PeopleSoft, HR/CMS, Mosaic and Pivot tables, preferred.

Salary Range:

$80,000 - $95,000As a Massachusetts State Employee, you are offered an outstandingsuite of benefits adding value to your salary.

• Array of choices for healthinsurance plans to meet individual/ family needs
• Affordable Dental Insuranceand vision discount program
• Generous sick, vacation, andpersonal time
• Flexible Spending Plans toreduce your taxable income
• Low-cost basic and optionallife insurance
• Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
• Thinking to save more moneytowards retirement: consider Deferred Compensation plans i.e., 457(b) or403(b).
• Tuition Benefits foremployees and dependents at state colleges and universities
• Free Employee AssistanceProgram (EAP)
• Eligibility towards PublicService Loan Forgiveness (PSLF)
• Free gym and parking oncampus

Position Type:

NUP

Deadline:

October 15th, 2026,or thereafter until filled.

Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

MassachusettsBay Community College is an affirmative action/equal opportunityemployer and does not discriminate on the basis of race, color, nationalorigin, sex, disability, religion, age, veteran status, geneticinformation, gender identity or sexual orientation in its programs andactivities as required by Title IX of the Educational Amendments of1972, the Americans with Disabilities Act of 1990, Section 504 of theRehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964,and other applicable statutes and college policies. The Collegeprohibits sexual harassment, including sexual violence. Inquiries orcomplaints concerning discrimination, harassment, retaliation or sexualviolence shall be referred to the College’s Aff…