Payroll Administrator

Community-Connections-Inc.-2; Washington (District of Columbia); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Professional development

Job summary

Community-Connections-Inc.-2 is seeking a Payroll Administrator to manage bi-weekly payroll for up to 300 employees, using UltiPro and Concur for payroll and expense administration. The role reports to the Accounting Manager and collaborates closely with HR and Grants management to ensure accuracy and compliance.

The candidate will reconcile payroll-related accounts, prepare timely payroll entries, and support year-end processing.

Qualifications

• Associate's degree in accounting or finance or equivalent.
• Two to five years of payroll processing experience.
• Certified Payroll Professional is a plus.

Responsibilities

• Process bi-weekly payroll for up to 300 employees.
• Maintain UltiPro and Concur platforms and related data.
• Prepare payroll reports and reconcile payroll-related accounts.
• Ensure tax deductions and compliance with federal/state/local requirements.
• Assist with payroll-related audits and year-end processes.

Skills

Communication skills

Detail oriented

Analytical/problem solving

Organizational skills

Education

Associate's degree in accounting/finance

Tools

UltiPro

Concur

Job description

801 Pennsylvania Ave SE
Washington, DC 20003, USA

Description

POSITION TYPE: HYBRID

SALARY RANGE: $75,000.00-$109,750.00

POSITION SUMMARY

The Payroll Administrator is responsible for the accurate and timely processing of bi-weekly payroll for up to 300 employees and the administration of the Concur platform for personal reimbursements and credit card reporting. This position provides senior level accounting responsibilities including reconciliation of all payroll-related accounts and monthly payroll-related entries. The Payroll Administrator works closely with the HR team and Grants Manager and reports to the Accounting Manager.

Essential Duties and Responsibilities: Include the following. Other duties may be assigned.

Payroll functions:

• Responsible for UltiPro maintenance and administration.
• Responsible for Concur maintenance and
• Analyzes, processes, and maintains payroll data, files, and reports in compliance with federal and state regulatory requirements.
• Ensure applicable state and local payroll tax deductions are set up based on site location and employee residence.
• Verifies timely receipt of all payroll records, reviews and prepares timesheet import files for processing.
• Provides Grant Manager LDR for review prior to timesheet
• Reviews weekly transmission of HR file, checking for accuracy and
• Provides the Accounting Manager or Controller pre-process payroll register for review, along with supporting
• Processes and submits bi-weekly payroll upon review and approval by the Accounting Manager or Controller.
• Prepares, processes, and maintains garnishments and other court ordered deductions, responding to agencies as needed and sending proper notifications to all necessary
• Research discrepancies of payroll information and/or documentation, ensuring accuracy and adherence to procedures prior to processing.
• Processes bi-weekly expense and mileage reimbursements in
• Provides and maintains orientation materials for new employees on CCI
• Provides assistance to employees for payroll
• Reports census information to the Department of
• Process and finalizes year-end
• Reconciles W2 information for accuracy and distributes
• Maintains parking and transit forms and ensures compliance with transit benefit
• Maintains and updates payroll tax limits in accordance to IRS
• Responsible for SmartBenefit platform maintenance and
• Assists in any payroll reporting for HR, Grants, and Finance

Accounting functions:

• Responsible for bi-weekly payroll entries and
• Responsible for allocation of monthly payroll taxes, fringe benefits, monthly
• Responsible for monthly reconciliation of all payroll-related
• Responsible for updating monthly accrued vacation
• Responsible for quarterly reconciliation of 941 and annual 940.
• Assists auditors, providing supporting documentation and/or information on internal process required for annual financial statements, 403(b) audits, and Form 990.

Supervisory Responsibilities:

• This position has no supervisory

Education and/or Experience:

• Associate’s degree in accounting, Finance, or
• Two to five years of experience/training in processing automated
• Or equivalent combination of education and
• Certified Payroll Professional is a plus

Required Knowledge. Skills and Abilities:

• Proficiency in Microsoft applications such as Word, Excel, and
• Must have excellent oral and written communication
• Problem solving is required to identify issues and create action
• Detail oriented with good organizational
• Experience using UltiPro or similar related payroll processing software.
• Experience using Concur or similar expense-management
• On-going professional development is required through trainings and webinars to stay abreast of changing procedures in the Payroll, Accounting, and Tax

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.