26-583.B - Payroll Administrator - Sr.

Hilcorp Energy Company; Houston (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Hilcorp Energy Company seeks a Payroll Administrator - Senior to manage multientity payroll processing across multiple entities, ensuring accurate timesheets, wage calculations, and compliance with federal and state requirements.

The role supports quarterly tax activities, maintains payroll system records, and collaborates with HR, IT, and AP to improve processes. A strong attention to detail and confidentiality are essential.

Qualifications

• Five (5) years of payroll processing experience; oil and gas and Workday experience preferred.
• Skilled in multientity payroll, alternative schedules, incentive pay, and payroll tax and garnishment processing.
• Proficient with 401(k)/HSA contributions, wire transfers, journal entries, and reconciliations.
• Strong knowledge of payroll practices and federal/state labor and tax regulations.

Responsibilities

• Manages payroll data and supports accurate weekly, biweekly, and offcycle payroll processing across multiple entities, ensuring proper timesheets and wage calculations.
• Maintains and updates payroll system records for hires, rehires, terminations, job changes, compensation adjustments, and retroactive entries with increasing independence.
• Reviews Time & Absence, Earnings, and Payroll Worker Data reports to validate hours and salary accuracy before payroll submission.
• Prepares and distributes payroll registers and cycle documentation, ensuring completeness and accuracy.
• Processes voluntary and involuntary deductions-including garnishments, child support, and tax levies-while ensuring compliance with federal and state requirements.
• Oversees direct deposit setup and resolves issues such as rejections or reissued payments.
• Initiates and reconciles payrollrelated wires for wages, taxes, garnishments, 401(k), HSA, and reimbursements; verifies contribution accuracy prior to vendor submission.
• Supports quarterly tax activities, research discrepancies, updates SUI rates, and ensures compliance within Workday and ADP SmartCompliance.
• Conducts New Hire Orientation and manages newhire, lumpsum, and state reporting, including offcycle bonus payrolls.
• Ensures compliance with finalpaycheck laws and processes termination pay accurately and on schedule.
• Serves as a resource for employees and supervisors, resolving payroll and timekeeping issues and escalating complex matters as needed.
• Prepares financial, statistical, and operational reports (OSHA, TERO, CRI, forecasts) and assists with internal and external audits.
• Collaborates with IT, HR, AP, and other partners to improve payroll processes and enhance system efficiency.
• Develops and delivers payroll training materials to employees and managers, supporting knowledge transfer and consistency.

Skills

Multientity payroll

Garnishments

401(k)/HSA contributions

Workday

Federal/state payroll regulations

Excel

Attention to detail

Communication

Confidentiality

Education

High School Diploma or GED

Bachelor’s degree in HR/business/accounting

Tools

Workday

ADP SmartCompliance

Job description

The Payroll Administrator - Senior supports accurate and compliant payroll operations by managing multientity payroll processing, maintaining payroll data integrity, completing with tax and reporting requirements, and resolving payroll and timekeeping issues while contributing to process improvements and crossdepartment collaboration.

Essential Job Responsibilities:

• Manages payroll data and supports accurate weekly, biweekly, and offcycle payroll processing across multiple entities, ensuring proper timesheets and wage calculations.
• Maintains and updates payroll system records for hires, rehires, terminations, job changes, compensation adjustments, and retroactive entries with increasing independence.
• Reviews Time & Absence, Earnings, and Payroll Worker Data reports to validate hours and salary accuracy before payroll submission.
• Prepares and distributes payroll registers and cycle documentation, ensuring completeness and accuracy.
• Processes voluntary and involuntary deductions-including garnishments, child support, and tax levies-while ensuring compliance with federal and state requirements.
• Oversees direct deposit setup and resolves issues such as rejections or reissued payments.
• Initiates and reconciles payrollrelated wires for wages, taxes, garnishments, 401(k), HSA, and reimbursements; verifies contribution accuracy prior to vendor submission.
• Supports quarterly tax activities, research discrepancies, updates SUI rates, and ensures compliance within Workday and ADP SmartCompliance.
• Conducts New Hire Orientation and manages newhire, lumpsum, and state reporting, including offcycle bonus payrolls.
• Ensures compliance with finalpaycheck laws and processes termination pay accurately and on schedule.
• Serves as a resource for employees and supervisors, resolving payroll and timekeeping issues and escalating complex matters as needed.
• Prepares financial, statistical, and operational reports (OSHA, TERO, CRI, forecasts) and assists with internal and external audits.
• Collaborates with IT, HR, AP, and other partners to improve payroll processes and enhance system efficiency.
• Develops and delivers payroll training materials to employees and managers, supporting knowledge transfer and consistency.

Other Job Responsibilities:

• Demonstrates company values-integrity, ownership, urgency, alignment, and innovation-while supporting the company's mission and maintaining reliable attendance.
• Performs additional duties as assigned by management.

Qualifications:

• Five (5) years of payroll processing experience; oil and gas and Workday experience preferred.
• Skilled in multientity payroll, alternative schedules, incentive pay, and payroll tax and garnishment processing.
• Proficient with 401(k)/HSA contributions, wire transfers, journal entries, and reconciliations.
• Strong knowledge of payroll practices and federal/state labor and tax regulations.
• Detailoriented, analytical, and able to manage multiple priorities and deadlines in a fastpaced environment.
• Demonstrated ability to maintain confidentiality and build effective working relationships at all levels.
• Excellent communication, organization, and planning skills.
• Proficient in Microsoft Excel, Word, and PowerPoint; strong customerservice mindset.

Education Requirements:

• Required: High School Diploma or GED equivalent.
• Preferred: Bachelor's degree in human resources, business administration, accounting, or a related field from an accredited fouryear institution.

Certifications, Licenses, Registrations:

• FPC Certification required
• CPP Certification preferred

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