Payroll Administrator

Grassi; Village of Westbury (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Grassi in Westbury, NY seeks a Payroll Administrator to manage weekly payroll for construction workers (union and non-union) using Paychex, ensuring accuracy and compliance. This role emphasizes detail orientation and timely processing.

Ideal candidates have 2+ years of construction payroll experience, union payroll exposure, and strong Excel/Word skills, with a collaborative, process-oriented mindset.

Qualifications

• Minimum 2 years of payroll experience.
• Minimum 2 years of union payroll experience.
• Working knowledge of the Paychex payroll system.
• Must have construction industry payroll experience.
• Minimum 5 years of Microsoft Office experience, including Excel and Word.

Responsibilities

• Process weekly payroll accurately and on time for union and non-union employees.
• Calculate employee wages, overtime, deductions, and other payroll adjustments.
• Import, enter, and process payroll using the Paychex payroll system.
• Maintain employee payroll records, including new hires, terminations, and payroll changes.
• Interpret union contracts and ensure compliance with collective bargaining agreements.
• Prepare and generate weekly certified payroll and EEO reports.
• Process wage garnishments and other required payroll deductions.
• Research and resolve payroll discrepancies and respond to employee payroll inquiries.
• Work closely with the Project Management team to support payroll and compliance requirements.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.

Skills

Payroll processing

Union payroll

Paychex

Microsoft Excel

Attention to detail

Education

Accounting degree

Tools

Paychex

Job description

Payroll Administrator – Construction Industry

A reputable and growing construction company in Westbury is seeking a detail-oriented and highly organized Payroll Administrator to join our team. This position is responsible for accurately processing weekly payroll for both union and non-union employees using the Paychex payroll system.

The ideal candidate will thrive in a fast-paced environment, possess exceptional attention to detail, and have experience with construction payroll, union contracts, and certified payroll reporting.

Key Responsibilities:

• Process weekly payroll accurately and on time for union and non-union employees.
• Calculate employee wages, overtime, deductions, and other payroll adjustments.
• Import, enter, and process payroll using the Paychex payroll system.
• Maintain employee payroll records, including new hires, terminations, and payroll changes.
• Interpret union contracts and ensure compliance with collective bargaining agreements.
• Prepare and generate weekly certified payroll and EEO reports.
• Process wage garnishments and other required payroll deductions.
• Research and resolve payroll discrepancies and respond to employee payroll inquiries.
• Work closely with the Project Management team to support payroll and compliance requirements.
• Maintain payroll records and ensure compliance with federal, state, and local regulations.
• Perform additional payroll and administrative duties as assigned.

Qualifications:

• Minimum 2 years of payroll experience.
• Minimum 2 years of union payroll experience.
• Working knowledge of the Paychex payroll system.
• Must have construction industry payroll experience.
• Minimum 5 years of Microsoft Office experience, including Excel and Word.
• Strong attention to detail with excellent organizational and analytical skills.
• Ability to prioritize multiple tasks and meet deadlines in a high-volume, fast-paced environment.
• Team-oriented with a process improvement mindset.
• Flexible and adaptable to changing priorities.
• Associate or bachelor’s degree in accounting, finance, or a related field.
• Demonstrated longevity in previous positions (minimum of three years with prior employer preferred).