Payroll Administrator

Planned Parenthood Columbia Willamette; Portland (OR); Hybrid; USD 40,000 - 58,000; Full time

Benefits offered by this job

Paid time off

Nine paid holidays

Medical, dental, and vision insurance

403(b) retirement plan with employer m

Employee Assistance Program (EAP)

Professional development opportunities

Job summary

Planned Parenthood Columbia Willamette is seeking a skilled Payroll Administrator to oversee day-to-day payroll operations across multiple sites in Oregon. The role requires processing multi-site, multi-state payroll, auditing timekeeping, and ensuring compliant, accurate payments.

You will collaborate with Finance & Accounting and Benefits teams, manage tax filings, and support year-end activities. The position is hybrid and non-exempt, with hours discussed during interviews.

Qualifications

• Associate degree in Business Administration or related field, or equivalent experience.
• At least four years of experience processing full-cycle payroll for a multi-site, multi-state organization.
• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws.
• Advanced Microsoft Excel skills for reporting, data analysis, and reconciliation.
• Experience using payroll and workforce management systems.
• Strong payroll technical expertise with sound judgment and independent work.
• Excellent organizational skills and ability to meet payroll deadlines.
• Strong analytical and problem-solving skills for discrepanc y resolution.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong interpersonal and communication skills and collaboration with Finance & Accounting, People & Culture, managers, and employees.
• Willingness to learn about health equity, racial justice, reproductive justice, and trauma-informed care.

Responsibilities

• Prepare and process multi-site, multi-state payroll, ensuring on-time payments.
• Review and approve timesheets, audit timekeeping, and resolve payroll exceptions.
• Maintain accurate payroll records including wages, overtime, leaves, taxes, deductions, and benefits.
• Calculate retroactive pay, off-cycle payroll, wage adjustments, stipends, bonuses, and final paychecks.
• Administer payroll tax tracking, reporting, and filings at federal, state, and local levels.
• Calculate and report union dues, benefit contributions, and retirement plan contributions.
• Collaborate with Finance & Accounting on payroll reconciliations and journal entries.
• Partner with Benefits & Leave Specialist on deductions and leave-related pay adjustments.
• Conduct pre-payroll and post-payroll audits to ensure data accuracy.
• Provide responsive support to employees and managers on payroll matters.
• Support payroll activities for new hires, terminations, and status changes.
• Maintain compliance with wage/hour laws, payroll taxes, CBAs, and policies.
• Identify opportunities to improve payroll processes and reporting.
• Support audits, special projects, and month-, quarter-, year-end activities.

Skills

Multi-site payroll

Multi-state payroll

Excel advanced

Wage & hour laws

Payroll systems

Dayforce payroll

Data analysis

Discretion & confidentiality

Team collaboration

Education

Associate degree in Business Administration

Tools

Dayforce payroll

Payroll software

Job description

As Payroll Administrator, you'll oversee day-to-day payroll operations, ensure accurate employee payments, and help maintain reliable, compliant payroll processes.

Your responsibilities will include:

• Prepare and process multi-site, multi-state payroll, ensuring employees are paid accurately and on time.
• Review and approve timesheets, audit timekeeping records, and resolve payroll exceptions.
• Maintain accurate payroll records, including wages, overtime, paid leave, holiday pay, taxes, deductions, garnishments, and benefits.
• Calculate and coordinate retroactive pay, off-cycle payroll, wage adjustments, stipends, bonuses, continuing education funds, and final paychecks.
• Administer payroll tax tracking, reporting, and filings, including federal, state, and local requirements, W-2s, and unemployment reports.
• Calculate and report union dues, benefit contributions, and retirement plan contributions.
• Collaborate with Finance & Accounting on payroll reconciliations, journal entries, variance reports, and financial reporting.
• Partner with our Benefits & Leave Specialist to ensure accurate benefit deductions, retirement contributions, and leave-related pay adjustments.
• Conduct pre-payroll and post-payroll audits to identify discrepancies and maintain data accuracy.
• Provide responsive, professional support to employees and managers regarding payroll, timekeeping, and pay-related questions.
• Support payroll activities related to new hires, terminations, wage changes, and other employee status changes.
• Maintain compliance with applicable wage and hour laws, payroll tax regulations, collective bargaining agreements, and organizational policies.
• Identify opportunities to improve payroll processes, reporting, system functionality, and overall efficiency.
• Support payroll-related audits, special projects, and month-, quarter-, and year-end activities.

Schedule & Location

This is a hybrid, hourly (non-exempt) position based at our Flanagan Regional Service Center in Northeast Portland, Oregon.

Schedule: Monday–Friday. Specific hours will be discussed during the interview process.

Hybrid Work Schedule:

• Tuesday: Required onsite.
• One additional day per week: Onsite, as agreed upon with the department.
• Remaining days: May be worked remotely.

Employees may be requested or required to occasionally work other days (including weekends), hours, and locations to meet operational needs.

Required Qualifications

• Associate degree in Business Administration or a related field, or an equivalent combination of relevant experience and training.
• At least four years of experience processing full-cycle payroll for a multi-site, multi-state organization.
• Strong knowledge of federal, state, and local payroll tax regulations and wage and hour laws, including IRS, Department of Labor/FLSA, and SCA requirements.
• Advanced Microsoft Excel skills, including reporting, data analysis, and reconciliation.
• Experience using payroll and workforce management systems.
• Strong payroll technical expertise and the ability to exercise sound judgment and manage payroll operations with limited supervision.
• Excellent organizational skills, attention to detail, and the ability to meet critical payroll deadlines.
• Strong analytical and problem-solving skills, including the ability to investigate and resolve payroll discrepancies.
• Ability to handle sensitive employee and financial information with discretion and confidentiality.
• Strong interpersonal and communication skills, with a commitment to providing excellent employee service.
• Ability to collaborate effectively with Finance & Accounting, People & Culture, managers, and employees.
• Willingness to learn about health equity, racial justice, reproductive justice, cultural humility, and trauma-informed care.
• Commitment to fostering an inclusive workplace and engaging respectfully with people from diverse backgrounds.
• Valid driver's license and current insurance for work-related driving.

Nice to Have

• Experience with Dayforce payroll and workforce management systems.
• Experience processing payroll in a unionized work environment and supporting labor relations.

Pay & Growth

$28.81–$41.99/hour

This is a non-represented, hourly (non-exempt) position. Pay is based on relevant experience and internal equity. Most new hires start toward the lower end of the range, with opportunities for wage growth over time.

Why Work at PPCW?

Because supporting our people helps us deliver on our mission.

For decades, Planned Parenthood has provided essential sexual and reproductive health care, education, and support to people in our communities. At PPCW, we're committed to reducing barriers to care and ensuring patients are treated with dignity, compassion, and respect.

Our employees make that work possible.

As Payroll Administrator, you'll help ensure the people delivering and supporting our services are paid accurately, treated fairly, and supported throughout their employment.

Your work may happen behind the scenes, but its impact reaches across our organization. Accurate payroll, thoughtful employee support, and strong compliance practices help our teams focus on what matters most: providing compassionate, high-quality care to our communities.

You'll join a collaborative People & Culture team that values accuracy, integrity, continuous improvement, and meaningful service to employees.

Benefits & Support

We offer a benefits package designed to support your health, stability, and professional growth:

• Paid time off (up to four weeks, increasing over time)
• Nine paid holidays
• Medical, dental, and vision insurance (for eligible employees)
• 403(b) retirement plan with employer match
• Free, confidential counseling and support through our Employee Assistance Program (EAP)
• Training and professional development opportunities