Payroll Administrator

Dagen Personnel LLC; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Dagen Personnel LLC is seeking a payroll administrator to join its payroll and HR department in Houston, TX. The role focuses on accurately processing payroll across multiple states using Ultipro/UKG, maintaining timekeeping records, and addressing employee payroll inquiries.

The position requires 3+ years of multi-state payroll experience, strong knowledge of payroll tax calculations, and a commitment to confidentiality. Bachelor’s not required, but accounting/finance coursework is preferred.

Qualifications

• At least three years of multi-state payroll experience in Ultipro or UKG
• Advanced knowledge of payroll tax calculations
• Fluent in English; bilingual (English/Spanish) preferred
• Confidentiality and professionalism in handling payroll data
• Dependability and ability to work standard in-office hours

Responsibilities

• Review payroll computations and deductions for accuracy
• Maintain UKG/Ultipro timekeeping records
• Process hourly and salary payrolls on deadlines
• Mail direct deposit vouchers and paychecks
• Respond to employee payroll questions and information requests
• Escalate and resolve payroll issues promptly
• Maintain payroll and employment records for 500+ employees
• Collaborate with HR and HRIS to improve payroll processes
• Audit and reconcile reports with accounting team

Skills

Multi-state payroll

Payroll processing

UKG/Ultipro

Timekeeping

Microsoft Excel

Microsoft Word

Bilingual English/Spanish

Education

Some college in accounting or finance

Tools

Ultipro / UKG

MS Word

MS Excel

Job description

The payroll administrator performs numerous functions that are aligned with the Payroll and Human Resource Department in the processing of payrolls and in the recordkeeping of employment related files. Ultipro is utilized for the payroll and timekeeping systems.

Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system in a multistate, multicompany environment with multiple types of deductions and additions such as bonuses, commissions, benefits, disability pay, liens, and overtime.

Duties

• Reviews the computation of pay and associated deductions for accuracy
• Monitors, maintains, and corrects accurate records in the UKG/Ultipro timekeeping system
• Processes hourly and salary payrolls on established deadlines
• Mails out employees’ direct deposit vouchers and paychecks by specific deadlines
• Answers employee’s questions regarding payroll policies and how the policies affect pay
• Responds to employee’s request for information and documentation
• Responds to and resolves any inquiries regarding paychecks or payroll reporting
• Initiates and follows up on employment verification requests
• Ensures payroll issues are escalated and resolved promptly
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions
• Monitors and maintains daily investment records regarding company’s 401(k) plan
• Maintains files in appropriate filing systems (eg personnel , medical , insurance , etc.) For 500+ employees, in both paper and electronic format
• Maintains the confidentiality of all payroll and employment records
• Works collaboratively with HR and HRIS manager to improve processes for efficiency, quality, and a positive employee experience
• Develops checklists, procedures, cadences, calendars, and similar job aids to assist both the team and company employees with understanding the payroll process
• Audits, completes, and files reports for reconciliation through the accounting team
• Scans and indexes all designated paper documents into an imaging system
• Performs other departmental tasks as assigned or as the need arises, ranging from stuffing envelopes or taking mail to running and analyzing reports to participating on project teams

Requirements

• Confidentiality and deep professionalism is a must, inside and outside the team
• At least three years of multi-state payroll experience in Ultipro or UKG strongly preferred
• Dependability, timeliness, and willingness and ability to work standard hours in-office
• Advance knowledge of computer applications such as MSWord, MS Excel and Outlook
• College degree not required, though at least some college in accounting or finance is preferred
• Ten key by touch
• Ability to understand and perform various payroll tax calculations
• APA (American Payroll Association) Certification preferred, consistent ownership of the understanding of best practices regarding payroll preferred
• Fluent in the English language for written and verbal communication skills
• Bilingual (English/Spanish) preferred
• Willingness to learn and grow as a professional
• Ability to work with others positively and discretely