Payroll Administrator

Quality Buildings LLC; Hanover (York County); On-site; USD 28,000 - 39,000; Part time

Job summary

Quality Buildings LLC is seeking a detail-oriented Payroll Administrator to join the finance team on a part-time basis. You will handle biweekly payroll, review timekeeping, and maintain accurate payroll records while ensuring confidentiality and compliance with regulations.

Responsibilities include payroll processing, deductions, tax support, and responding to employee inquiries. This role requires in-office presence Tuesday and Wednesday with a consistent weekly schedule.

Qualifications

• 2+ years of payroll processing or related accounting experience.
• Associate's or Bachelor's degree in Accounting, Business, or related field preferred, or equivalent experience.

Responsibilities

• Process biweekly payroll accurately and on time, including wage calculations, deductions, and garnishments.
• Review and reconcile timekeeping records weekly and resolve discrepancies.
• Maintain accurate payroll records for new hires, terminations, and pay rate changes.
• Process payroll-related deductions and remittances in coordination with Finance & Office Manager.
• Support payroll tax filings and year-end processes, including W-2 preparation.
• Respond to team member payroll questions in a timely manner.
• Assist with certified payroll and prevailing wage reporting as needed.
• Maintain compliance with payroll regulations and internal controls.

Skills

Payroll processing

Timekeeping review

Discretion & confidentiality

Organizational skills

Time management

Self-supervision

Education

Associates or Bachelor's in Accounting/Business

Tools

Foundation Software

Microsoft Office

Job description

The Payroll Administrator is a detail-oriented and trustworthy member of the finance team, responsible for processing accurate and timely biweekly payroll and managing related tasks, including timekeeping review, payroll records, and payroll tax compliance support. This is a part-time position with a consistent weekly schedule, and it requires handling sensitive information with the highest level of confidentiality.

MAJOR RESPONSIBILITIES

• Process biweekly payroll accurately and on time, including wage calculations, deductions, and garnishments.
• Review and reconcile timekeeping records weekly, following up with team members and supervisors to resolve discrepancies.
• Maintain accurate payroll records, including new hires, terminations, pay rate changes, and direct deposit information.
• Process payroll-related deductions and remittances, including retirement contributions and benefits deductions, in coordination with the Finance & Office Manager, who administers benefits.
• Support payroll tax filings and year-end processes, including W-2 preparation and distribution.
• Respond to team member payroll questions in a timely manner
• Assist with certified payroll and prevailing wage reporting, as needed.
• Maintain compliance with federal, state, and local payroll regulations and internal controls.

Leadership Required:

• Uphold, role model, and hold others accountable to QB mission, vision, and values
• Communicate effectively with customers, leadership, and team members
• Set an example of appropriate ethics, leadership, and safety
• Other duties as assigned

Safety Requirements

• Work with ear protection when necessary
• Work in a loud environment when necessary
• Work in various temperatures when necessary
• Work in a dusty environment when necessary
• Maintain and follow proper safety protocol

Work Environment/Physical Requirements

• Office environment/desk work on a regular basis
• Moderate/as needed travel to job sites required

QUALIFICATIONS

Experience:

• 2+ years of payroll processing or related accounting experience
• Experience with construction accounting preferred
• Associate's or Bachelor's degree in Accounting, Business, or related field preferred, or equivalent experience.

Required Skills:

• Proficient in Microsoft Office suite – Word, Excel, Outlook
• Proficient in payroll and timekeeping software; experience with Foundation Software a plus
• Demonstrated ability to effectively lead self with limited supervision
• Strong attention to detail and a high level of accuracy
• Excellent organizational and time management skills
• High level of discretion and confidentiality in handling sensitive information
• Knowledge of certified payroll and prevailing wage requirements is a plus.

REPORTS TO

• This role reports to the Controller.

SUPERVISION

• The position does not have any regular responsibility for overseeing or supervising the work of other team members, however teamwork and direct communication with each other is expected and highly encouraged.

SCHEDULE

• Part-time | Target 15 hours per week
• Work hours | Weekly schedule, Tuesday and Wednesday (weekly in-office presence is required, including non-payroll weeks)