Payroll Administrator

Qualitybuildings; Lancaster (Lancaster County); On-site; USD 20,000 - 24,000; Part time

Job summary

Qualitybuildings in Lancaster, PA is seeking a Payroll Administrator to join our finance team. This part-time role focuses on accurate biweekly payroll processing, timekeeping review, and maintaining confidential records in a professional office environment.

The ideal candidate will have 2+ years payroll experience, familiarity with construction accounting, proficiency in Microsoft Office and Foundation Software, and a commitment to accuracy and compliance.

Qualifications

• 2+ years of payroll processing or related accounting experience.
• Experience with construction accounting preferred.
• Associate's or Bachelor's degree in Accounting, Business, or related field preferred, or equivalent experience.

Responsibilities

• Process biweekly payroll accurately and on time, including wage calculations, deductions, and garnishments.
• Review and reconcile timekeeping records weekly, following up with team members and supervisors to resolve discrepancies.
• Maintain accurate payroll records, including new hires, terminations, pay rate changes, and direct deposit information.
• Process payroll-related deductions and remittances, including retirement contributions and benefits deductions, in coordination with the Finance & Office Manager, who administers benefits.
• Support payroll tax filings and year-end processes, including W-2 preparation and distribution.
• Respond to team member payroll questions in a timely manner.
• Assist with certified payroll and prevailing wage reporting, as needed.
• Maintain compliance with federal, state, and local payroll regulations and internal controls.

Skills

Microsoft Office

Time management

Attention to detail

Discretion/confidentiality

Communication

Education

Accounting/Business degree preferred

Tools

Foundation Software

Job description

SUMMARY OF POSITION

The Payroll Administrator is a detail-oriented and trustworthy member of the finance team, responsible for processing accurate and timely biweekly payroll and managing related tasks, including timekeeping review, payroll records, and payroll tax compliance support. This is a part-time position with a consistent weekly schedule, and it requires handling sensitive information with the highest level of confidentiality.

MAJOR RESPONSIBILITIES

• Process biweekly payroll accurately and on time, including wage calculations, deductions, and garnishments.
• Review and reconcile timekeeping records weekly, following up with team members and supervisors to resolve discrepancies.
• Maintain accurate payroll records, including new hires, terminations, pay rate changes, and direct deposit information.
• Process payroll-related deductions and remittances, including retirement contributions and benefits deductions, in coordination with the Finance & Office Manager, who administers benefits.
• Support payroll tax filings and year-end processes, including W-2 preparation and distribution.
• Respond to team member payroll questions in a timely manner
• Assist with certified payroll and prevailing wage reporting, as needed.
• Maintain compliance with federal, state, and local payroll regulations and internal controls.

Leadership Required

• Uphold, role model, and hold others accountable to QB mission, vision, and values
• Communicate effectively with customers, leadership, and team members
• Set an example of appropriate ethics, leadership, and safety
• Other duties as assigned

Safety Requirements

• Work with ear protection when necessary
• Work in a loud environmentwhen necessary
• Work in various temperatures when necessary
• Work in a dusty environment when necessary
• Maintain and follow proper safety protocol

Work Environment/Physical Requirements

• Office environment/desk work on a regular basis
• Moderate/as needed travel to job sites required

QUALIFICATIONS

Experience

• 2+ years of payroll processing or related accounting experience
• Experience with construction accounting preferred
• Associate's or Bachelor's degree in Accounting, Business, or related field preferred, or equivalent experience.

Required Skills

• Proficient in Microsoft Office suite – Word, Excel, Outlook
• Proficient in payroll and timekeeping software; experience with Foundation Software a plus
• Demonstrated ability to effectively lead self with limited supervision
• Strong attention to detail and a high level of accuracy
• Excellent organizational and time management skills
• High level of discretion and confidentiality in handling sensitive information
• Knowledge of certified payroll and prevailing wage requirements is a plus.

REPORTS TO

• This role reports to the Controller.

SUPERVISION

• The position does not have any regular responsibility for overseeing or supervising the work of other team members, however teamwork and direct communication with each other is expected and highly encouraged.

SCHEDULE

• Part-time | Target 15 hours per week
• Work hours | Weekly schedule, Tuesday and Wednesday (weekly in-office presence is required, including non-payroll weeks)