Payroll Administrator

AppleOn; Gardena (CA); On-site; USD 72,000 - 75,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

AppleOne is seeking an experienced Payroll Administrator for a direct-hire role in Gardena, CA. You will own weekly payroll processing for a multi-location workforce, reconcile timekeeping records, and ensure compliance with wage laws and internal controls.

The role requires 7+ years of payroll processing experience, strong Excel skills, and the ability to work with HRIS platforms like Foundation. A motivated, detail-oriented professional will thrive in our team-oriented environment.

Qualifications

• Own weekly payroll processing for a multi-location workforce.
• Reconcile paper timecards and electronic timekeeping records.
• Resolve payroll discrepancies, exceptions, and pay-related variances.
• Support payroll reporting, audit preparation, and compliance documentation.
• Proficient with Microsoft Excel for payroll data review and reconciliation.
• Strong analytical, organizational and communication skills.

Responsibilities

• Process accurate and timely weekly payroll for all employees.
• Review and enter timekeeping records to ensure complete payroll data.
• Reconcile manual and electronic timekeeping information and resolve issues before finalization.
• Investigate payroll exceptions and variances with managers and HR.
• Maintain payroll records, supporting documentation, and audit trails.
• Prepare payroll reports for audits, compliance reviews, and operational needs.

Skills

Payroll processing

Timekeeping reconciliation

Discrepancy resolution

Audit/compliance

Excel proficiency

Analytical skills

Communication

Attention to detail

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Foundation

Job description

Job Summary

We are seeking an experienced Payroll Administrator for a direct hire opportunity in Gardena, CA within the industrial construction and infrastructure sector. This full-time role is ideal for a detail-oriented payroll professional who enjoys owning weekly payroll operations, maintaining accurate records, and supporting employees and managers with responsive service. The Payroll Administrator will oversee in-house payroll processing, reconcile paper and electronic timekeeping records, resolve discrepancies, and help ensure payroll practices remain accurate, timely, and compliant. This is a strong opportunity to join a stable, team-focused environment with supportive leadership, consistent payroll processes, and the ability to make a direct impact on payroll accuracy and employee trust.

Key Responsibilities

• Process accurate and timely weekly payroll for all employees in accordance with payroll schedules, internal controls, and company policies.
• Review, validate, and enter paper timecards and electronic timekeeping records to ensure complete and accurate payroll data.
• Reconcile manual and electronic timekeeping information, identify discrepancies, and resolve issues prior to payroll finalization.
• Investigate payroll exceptions, pay variances, and timekeeping issues while coordinating timely corrections with managers and Human Resources.
• Maintain payroll records, supporting documentation, audit trails, and reporting in accordance with recordkeeping and compliance standards.
• Prepare payroll reports and provide payroll data for audits, compliance reviews, and operational needs.

Compensation and Benefits

• Salary range: $72,000 to $75,000 per year.
• Direct hire opportunity.
• Benefits include 401(k), dental insurance, health insurance, paid time off, and vision insurance.

Required Qualifications and Skills

• Own weekly payroll processing for a multi-location workforce.
• Reconcile paper timecards and electronic timekeeping records.
• Resolve payroll discrepancies, exceptions, and pay-related variances.
• Support payroll reporting, audit preparation, and compliance documentation.
• At least 7 years of payroll processing experience required.
• Experience working with both paper-based and electronic timekeeping records.
• Ability to manage weekly payroll deadlines while maintaining a high level of accuracy.
• Knowledge of federal, state, and local wage and hour requirements and standard payroll recordkeeping practices.
• Familiarity with HRIS and payroll systems, including Foundation or similar platforms.
• Proficiency with Microsoft Excel for reviewing, reconciling, and managing payroll data.
• Strong analytical skills with the ability to identify discrepancies, investigate issues, and apply sound judgment.
• Excellent organization, communication, time management, confidentiality, and attention to detail.
• High school diploma or GED required.

Preferred Qualifications

• 7 or more years of payroll processing experience preferred.
• Payroll experience in a fast-paced, high-volume, construction, industrial, or multi-site environment preferred.
• Bachelor’s degree preferred.
• Bilingual English and Spanish skills preferred.
• Direct experience using Foundation payroll software or a similar construction payroll platform preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.