Payroll Administrator

Safe Families; Chicago, Northern (IL, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Safe Families in Chicago seeks a Payroll Administrator to manage payroll processing and verify hours for accurate paychecks and statements. The role requires arranging deductions and updating payroll records regularly.

Requirements include a bachelor’s degree in accounting or related field, at least 5 years of multistate payroll experience, and strong communication skills. Proficiency with Paylocity and precise recordkeeping are essential.

Qualifications

• Bachelor’s degree in accounting or related field.
• Minimum 5 years of experience in payroll.
• Excellent verbal and written communication skills.
• Strong attention to detail and organization.
• Experience with multistate payroll.
• Proficient computer skills and ability to learn new database software quickly.
• Knowledge of Paylocity.
• Willingness to support Lydia Home Association’s mission.

Responsibilities

• Process employee payroll data and timesheets accurately.
• Verify hours and payments through payroll system.
• Issue deductions, earnings, and statements to employees; update payroll records regularly.
• Enter and maintain payroll information in the system (rates, hours, deductions, addresses).
• Reconcile payroll to general ledger and monthly bank statements.
• Handle payroll tax deposits and direct deposits for errors or final discharge.

Skills

Communication skills

Attention to detail

Multistate payroll experience

Computer navigation & learning DBs

Paylocity knowledge

Education

Bachelor’s degree in accounting or related field

Tools

Paylocity

Job description

Description

Function: The Payroll Administrator is responsible for processing employees’ paychecks by collecting their payroll data and timesheets. Their duties include verifying employees’ work hours and payment through the payroll system, issuing deductions, earnings and other statements to employees and updating payroll records regularly.

• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits.
• Performs other duties as assigned.

Requirements

• Bachelor’s degree in accounting or related field preferred.
• Must have at least 5 years of experience.
• Excellent communication skills (verbal and written).
• Attention to detail and organizational skills.
• Multistate payroll experience required.
• Above average ability to navigate computers in addition to learn database software quickly and use it effectively.
• Knowledge of Paylocity required.
• Must be willing and able to support the mission of Lydia Home Association.