Payroll Administrator

ERSG Ltd; Boston (MA); Hybrid; USD 55,000 - 75,000; Full time

Job summary

ERSG Ltd in Boston is seeking a detail-oriented Payroll Administrator to join our Operations team. The role focuses on supporting day-to-day payroll and timekeeping for our US business, ensuring accuracy and timely payments.

You will process high-volume bi-weekly payroll through ADP, review timesheets, respond to queries, and maintain payroll records while ensuring compliance. Onsite 4 days a week with one day from home.

Qualifications

• Prior payroll, finance, or office administration experience preferred.
• Understanding of payroll processes and payroll compliance requirements.
• Experience with ADP or similar payroll software is desirable.
• Experience with Bullhorn, Sage, RSM InTime or similar systems advantageous.
• Proficient in Microsoft Excel.

Responsibilities

• Assist with high-volume bi-weekly payroll through ADP.
• Review and validate employee timesheets and deadlines.
• Respond to payroll queries from employees, managers and contractors.
• Maintain payroll, employee and compliance records.
• Support new starter, employee change and termination processes.
• Assist with the administration of prevailing wage and other payroll compliance requirements.
• Prepare and distribute payroll-related reports as required.
• Liaise with internal departments and external providers to resolve payroll queries.
• Support general office administration activities when required.
• Assist with payroll-related projects, system updates and process enhancements as directed by the Payroll Senior.
• Carry out other administrative and operational duties as required.

Skills

Payroll experience

Attention to detail

Teamwork

Communication skills

Organisational skills

Tools

ADP

Bullhorn

Sage

RSM InTime

Excel

Microsoft Excel

Job description

ERSG is seeking a detail-oriented and organised Payroll Administrator to join our Operations team in Boston. This role is ideal for someone with payroll experience who is looking to develop their career within a fast-paced staffing environment.

Reporting to the Payroll Senior, you will support the day-to-day payroll and timekeeping processes for our US business, ensuring payroll data is accurate, employees are paid correctly and on time, and payroll records are maintained in line with company procedures and compliance requirements.

Key Responsibilities

• Assist with the processing of high-volume bi-weekly payroll through ADP.
• Review and validate employee timesheets, ensuring information is accurate and submitted within required deadlines.
• Respond to payroll and timekeeping queries from employees, managers and contractors, escalating issues where appropriate.
• Maintain accurate payroll, employee and compliance records across payroll and operational systems.
• Support new starter, employee change and termination processes, ensuring all payroll-related documentation is completed accurately.
• Assist with the administration of prevailing wage and other payroll compliance requirements.
• Prepare and distribute payroll-related reports as required.
• Liaise with internal departments and external providers to help resolve payroll and operational queries.
• Support general office administration activities when required.
• Assist with payroll-related projects, system updates and process enhancements as directed by the Payroll Senior.
• Carry out other administrative and operational duties as required.

About You

• Previous payroll, finance, accounts administration or office administration experience preferred.
• Basic understanding of payroll processes and payroll compliance requirements.
• Experience using ADP or similar payroll software is desirable.
• Experience with Bullhorn, Sage, RSM InTime or similar systems would be advantageous.
• Proficient in Microsoft Office, particularly Excel.
• Strong attention to detail and accuracy.
• Well-organised with the ability to manage multiple tasks and meet deadlines.
• Strong communication and customer service skills.
• Able to work effectively as part of a team and follow established procedures.
• Professional, reliable and committed to maintaining confidentiality.
• Fluent in English; additional languages are advantageous.

*This role would be based onsite 4 days per week with the option of 1 day a week from home*

ersg are an equal opportunities employer; we are committed to promoting equality of opportunity for all job applicants. We do not discriminate against applicants on the basis of age, sex, race, disability, pregnancy, marital status, sexual orientation, gender reassignment or religious background; all decisions are based on merit.