Payroll & Admin Coordinator - Office & Purchasing

Globalclassifieds; New York, Northern (NY, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support payroll, office administration, and purchasing in a busy fabrication environment. The role requires meticulous record-keeping, multitasking, and clear communication with shop and management teams.

Ideal candidates have 1–3 years in payroll or admin support, with strong Excel/Word skills and a detail-oriented mindset. Full-time, on-site position based in the NYSFAB office.

Qualifications

• 1–3 years of payroll, purchasing, or administrative support experience.
• Construction or fabrication industry experience is a plus.
• Strong computer skills in Excel, Word, and email.
• Detail-oriented with strong organizational abilities.

Responsibilities

• Payroll duties: collect, review, and verify timecards; ensure accuracy of hours and codes.
• Input payroll data and assist in preparing summaries and reports.
• Office administration: filing, data entry, scanning, and document organization.
• Purchasing support: obtain quotes, issue purchase orders, track orders.
• Coordinate with shop foreman and management to ensure smooth operations.
• Maintain confidentiality of payroll and HR records; follow company policies.

Skills

Payroll systems

Invoicing

Purchase orders

Microsoft Excel

Microsoft Word

Email communication

Attention to detail

Organizational skills

Communication and teamwork

Independent work

Education

Associate’s degree in business administration

Tools

Paychex Flex

QuickBooks

Job description

NYSFAB is seeking a Payroll Clerk / Office Assistant / Purchasing Assistant to support payroll, office administration, and purchasing in a busy fabrication environment. The role requires meticulous record-keeping, multitasking, and clear communication with shop and management teams.

Ideal candidates have 1–3 years in payroll or admin support, with strong Excel/Word skills and a detail-oriented mindset. Full-time, on-site position based in the NYSFAB office.