Payroll & Admin Assistant: Office & Purchasing

Classifieds24; New York, Northern (NY, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

NYSFAB in New York is hiring a Payroll Clerk / Office Assistant / Purchasing Assistant to support payroll, general office administration, and purchasing coordination in a fast-paced fabrication setting.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities accurately and efficiently while coordinating with shop, office, and management staff.

Qualifications

• High school diploma or equivalent; Associate’s degree in business administration.
• 1-3 years of payroll, purchasing, or administrative support experience.
• Basic understanding of payroll systems, invoicing, and purchase order procedures.
• Strong computer skills — proficiency in Excel, Word, and email.
• Excellent attention to detail and organizational skills.

Responsibilities

• Process payroll data and assist with payroll preparation.
• Perform general office tasks: filing, data entry, scanning, and document organization.
• Support purchasing: obtain quotes, issue purchase orders, and track orders.
• Maintain employee records and ensure smooth communication between shop, office, and management.
• Maintain confidentiality and handle policy documents as needed.
• Full-time, Monday–Friday, office-based with occasional shop coordination.

Skills

Microsoft Excel

Microsoft Word

Email communication

Attention to detail

Organizational skills

Communication

Education

High school diploma or equivalent

Associate’s degree in business administration

Tools

Paychex Flex

QuickBooks

Job description

NYSFAB in New York is hiring a Payroll Clerk / Office Assistant / Purchasing Assistant to support payroll, general office administration, and purchasing coordination in a fast-paced fabrication setting.

The ideal candidate will be organized, detail-oriented, and capable of managing multiple responsibilities accurately and efficiently while coordinating with shop, office, and management staff.