Payroll Admin

Gulf Distributing Services Company; United States; On-site; USD 42,000 - 58,000; Full time

Job summary

Gulf Distributing Holdings LLC is seeking a Payroll Administrative Clerk to support accurate and timely payroll processing across the organization. You will audit timekeeping data, maintain confidential payroll records, and respond to employee payroll inquiries with professionalism.

The ideal candidate is highly organized with strong attention to detail and discretion. Requirements include a high school diploma (associates preferred) and 1–3 years of payroll experience.

Qualifications

• High school diploma or equivalent required; associate degree preferred in Accounting/Business.
• 1–3 years of payroll accounting or related experience preferred.
• Experience with payroll and timekeeping systems preferred.

Responsibilities

• Process and audit employee timesheets and payroll documentation for accuracy.
• Audit timekeeping records and resolve discrepancies with supervisors.
• Prepare and process payroll cycles; distribute pay and reports.
• Maintain accurate payroll records and ensure confidentiality.
• Respond to employee payroll inquiries and provide support.
• Assist with compliance, tax reporting, and year-end tasks.

Skills

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or equivalent

Associate degree preferred (Accounting/Business)

Tools

Payroll/timekeeping systems

Microsoft Excel

Job description

Gulf Distributing Holdings LLC

Position Title

Payroll Administrative Clerk

Reports To

Payroll Manager

Position Summary

The Payroll Administrative Clerk plays a critical role in supporting the accurate and timely processing of payroll for employees across Gulf Distributing Holdings LLC. This position is responsible for maintaining payroll records auditing timekeeping data ensuring compliance with payroll regulations and providing exceptional customer service to employees regarding payroll related inquiries. The ideal candidate is highly organized detail oriented and capable of handling confidential information with professionalism and discretion.

Essential Duties and Responsibilities

Payroll Processing & Administration

Collect, review and verify employee timesheets attendance records and payroll related documentation for completeness and accuracy. Audit timekeeping records and identify discrepancies working with supervisors and employees to resolve issues promptly. Process employee hours overtime commissions bonuses deductions garnishments and other compensation adjustments in accordance with company policies and applicable regulations. Assist with the preparation and processing of weekly bi weekly or other scheduled payroll cycles. Generate and distribute payroll reports and assist in reviewing payroll registers prior to final processing. Ensure direct deposits payroll checks and other employee payments are processed accurately and on time.

Employee Support & Record Maintenance

Serve as a point of contact for employee payroll questions including pay calculations deductions taxes direct deposit changes and payroll corrections. Maintain and update employee payroll records ensuring data accuracy and confidentiality. Assist with employee onboarding and offboarding payroll activities including system updates and final pay processing. Process employment verifications and other payroll related documentation as requested.

Compliance & Reporting

Ensure payroll practices comply with federal state and local laws wage and hour regulations and company policies. Assist with payroll tax reporting W 2 preparation year end processing and other payroll compliance requirements. Support payroll audits by gathering documentation and preparing requested reports. Maintain accurate records in accordance with company retention policies and regulatory requirements. Stay informed of changes in payroll laws tax regulations and industry best practices.

Collaboration & Continuous Improvement

Partner closely with Human Resources Accounting Operations and management teams to ensure accurate employee and compensation data. Assist with payroll system maintenance testing and process improvements. Participate in special projects and perform other payroll related duties as assigned.

Qualifications

Education & Experience

High school diploma or equivalent required; Associates degree in Accounting Business Administration Human Resources or related field preferred. Minimum of 1 3 years of payroll accounting administrative or related experience preferred. Experience with payroll and timekeeping systems preferred.

Knowledge Skills & Abilities

Strong understanding of payroll practices wage and hour laws and payroll tax requirements. Excellent attention to detail with a high degree of accuracy. Strong mathematical analytical and problem solving skills. Ability to manage multiple priorities and meet strict deadlines. Proficiency in Microsoft Office Suite particularly Excel. Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to handle sensitive and confidential information with discretion and professionalism. Customer service oriented with the ability to effectively assist employees and management.

Physical Requirements

Ability to sit for extended periods while working at a computer. Frequent use of hands and fingers for typing and data entry. Occasional lifting of office materials up to 20 pounds. Ability to communicate effectively in person by phone and electronically.

Equal Employment Opportunity Statement

Gulf Distributing Holdings LLC is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to age race color religion sex gender identity or expression sexual orientation national origin disability genetic information marital status military or veteran status or any other characteristic protected by applicable federal state or local law. We are dedicated to fostering a workplace where all employees are treated with dignity respect and fairness.