Payroll Specialist

Bayou Recruiting Solutions LLC; Ponca City (OK); On-site; USD 40,000 - 60,000; Full time

Job summary

A staffing solutions company is seeking a Human Resources Payroll Specialist in Ponca City, Oklahoma. This role involves overseeing payroll processing, ensuring timely and accurate employee payments, including handling timekeeping data and maintaining compliance with union regulations. The ideal candidate should have at least two years of payroll experience and a high school diploma, alongside proficiency in MS Office Suite and attention to detail. Join us to support our employees and management with essential HR functions.

Qualifications

• Ability to perform essential duties of HR Payroll Specialist satisfactorily.
• Minimum of two years of payroll experience required.
• Proficient in MS Office Suite with strong attention to detail.

Responsibilities

• Oversee payroll to ensure accurate and timely employee payments.
• Gather and review timekeeping data for employees and contracted associates.
• Compile payroll data, including garnishments and deductions.
• Maintain working relationship with union officials regarding union dues.
• Process unemployment notices and related paperwork.
• Provide information and assist job applicants and employees.

Skills

Payroll processing

Timekeeping data collection

Paylocity

Manual check processing

Payroll approvals

Payroll reporting

MS Office Suite

Data accuracy review

Education

High school diploma or equivalent

Minimum of two years payroll experience

Job description

POSITION PURPOSE:

The primary purpose of the Human Resources (HR) Payroll Specialist position is to oversee the payroll for the location, ensuring that employees are paid accurately and on-time. This position is also responsible for training management, leadership and employees and payroll processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

• Gather timekeeping data on hours worked for each employee and review the downloaded information for completeness and accuracy. Contact various department supervisors for any missed times. Process weekly transfer of payroll data to Paylocity. Receive approval from upper management for payment when needed. Process manual checks as needed.
• Gather timekeeping data on hours worked for each contracted associate and review the downloaded information for completeness and accuracy. Supply hours to the accounting department ensuring their accuracy. Supply weekly hours to the appropriate staffing agency and generate an AP check request.
• Compile payroll data such as garnishments, vacation time, insurance, labor allocation, and 401(k) deductions. Updates, monitors and maintains eligible salary adjustments/increases based on union contract and review dates. Reports vacation, PTO, paid leave and personal/holiday use.
• Maintains working relationship with union officials and adheres to terms of labor contract concerning the processing of union dues.
• Maintains and processes all Unemployment Notices of Entitlement and potential charges in a timely, efficient manner. File all appeals and collect, organize all necessary work and termination paperwork, and coordinate participation by all necessary parties.
• Greets, interacts with and supplies information to job applicants, employees, department heads, and public and private agencies. Partners with employees and management to communicate various human resource policies, procedures, laws, standards and other government regulations. Answers and transfers telephone calls as necessary to various departments within organization.

QUALIFICATIONS

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent
• Minimum of two years payroll experience
• Proficient computer skills in MS Office Suite
• Attention to detail

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periodic periods through-out the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. Proper lifting techniques required. May include lifting up to 25 pounds for files, on occasion.
• The performance of this position may occasionally require exposure to the manufacturing areas where under certain areas require the use of personal protective equipment such as safety glasses with side shields and mandatory hearing protection. Primary environment: ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

Skills: Payroll processing, timekeeping data collection, Paylocity, manual check processing, payroll approvals, payroll reporting, MS Office Suite, data accuracy review