Payroll Specialist

Hedy Holmes Staffing Services; Stockton (CA); On-site; USD 41,328; Full time

Job summary

A staffing solutions company seeks a Payroll Specialist in Stockton, California. The successful candidate will be responsible for maintaining payroll records and processing weekly payroll, ensuring compliance with policies. Requirements include at least five years of payroll experience and proficiency in payroll software. This full-time role offers a mid-senior level position in the accounting field, with emphasis on attention to detail and professional communication skills. Competitive hourly pay of $30.00 is offered.

Qualifications

• 5+ years of payroll and accounting experience.
• FPC or CPP designation is desirable.
• Intermediate proficiency in personal computers and business software.

Responsibilities

• Prepare and process payroll meeting all deadlines.
• Ensure compliance with company policies for wages and paid time off.
• Audit timecards and process payroll accurately.

Skills

Professional communication skills

Attention to detail

Organizational skills

Education

High school diploma or equivalent education related to payroll

Tools

MS-Excel

MS-Word

MS-Access

Job description

Position: Payroll Specialist

Pay Rate: $30.00 /hourly

Location: Stockton, CA

Job Description:

The primary responsibilities of this position are the maintenance of employment and payroll records and processing of weekly in-house payroll.

Duties and Responsibilities:

• Preparation and processing of payroll meeting all deadlines
• Assure confidentiality and security of records and information
• Process weekly in-house payroll and all associated tasks such as timecard audit, pre payroll transmission audits and balancing
• Audit New Hires, process employee changes and terminations
• Ensure compliance and adhere to company policies relating to processing of wages and paid time off
• Audit timecards
• Prepare/process/transmit federal, state, and local tax funding files
• Respond, enter, maintain garnishments in compliance with agencies and state laws
• Research complex payroll issues for proper treatment
• Process incentive, union, health waiver reimbursements, timely and accurately
• Assist with account reconciliations and other payroll controls such as balancing payroll results to payroll tax returns and to year-end Form w2 statements
• Interface with accounting department, banks and other outside sources regarding payroll policies, interpretation, pay computations, direct deposits
• Perform special pay cycles to process bonuses
• Process on demand checks accurately and timely
• Stay current with laws, limits, union contracts, company policies, department SOP’s
• Upload documents into appropriate files in a timely manner
• Other duties as assigned

Qualifications:

• Education: Equivalent of the completion of the twelfth grade, supplement by course work or training in payroll or general accounting obtained through a community college, trade, or correspondence school. In the absence of formal education, experience that is equivalent and directly related may be substituted. FPC or CPP designation would be desirable.
• Experience: Position must have five years of increasingly responsible payroll and accounting experience.
• Knowledge. Must have thorough knowledge of payroll policies and procedures. Also a demonstrated knowledge and proficiency with personal computers including associated business software (MS-Excel, Word and Access preferred) at an intermediate level or above, PowerPoint a plus.
• Position requires demonstrated knowledge of computer systems reporting. Data processing systems development experience would be desirable.
• Skills and Abilities: Strong, professional communication skills in listening, speaking, and writing necessary for communication with departments, employees, agencies over the phone, in person, and via e-mail. Attention to detail is critical. Organizational skills along with ability to prioritize is necessary.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Manufacturing