Payroll & AP Specialist - Multi-State, Fast-Paced

PrideStaff, Inc.; West Sacramento (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Job summary

PrideStaff Financial is seeking a Payroll & Accounts Payable Specialist in Sacramento, CA. This full-time role handles weekly and bi-weekly payroll for hourly, salaried, and contract staff, with accurate timekeeping and regulatory compliance.

You will also manage AP processes, vendor invoicing, and month-end close activities, while maintaining confidentiality and collaborating across departments. A strong Excel skillset and proficiency with major payroll systems are essential.

Qualifications

• High school diploma or equivalent required.
• 3+ years payroll experience with multi-state compliance.
• Strong attention to detail and confidentiality.
• Excellent communication and cross-department collaboration.

Responsibilities

• Process multi-state weekly/bi-weekly payroll for hourly, salaried, and contracted staff.
• Validate timekeeping data and wage adjustments.
• Code and process vendor invoices; 3-way matching with POs, receipts, and invoices.
• Reconcile payroll and AP reports for month/quarter/year-end closings and W-2 prep.
• Maintain vendor records and required W-9 documentation.

Education

High School Diploma or Equivalent

Tools

ADP

Paychex

Paylocity

UKG

JobBOSS

Job description

PrideStaff Financial is seeking a Payroll & Accounts Payable Specialist in Sacramento, CA. This full-time role handles weekly and bi-weekly payroll for hourly, salaried, and contract staff, with accurate timekeeping and regulatory compliance.

You will also manage AP processes, vendor invoicing, and month-end close activities, while maintaining confidentiality and collaborating across departments. A strong Excel skillset and proficiency with major payroll systems are essential.