Payroll/Accounts Payable Coordinator

Milwaukee Public Museum; Milwaukee (WI); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll/Accounts Payable Coordinator to join their Finance Department. This full-time position involves managing payroll processing, ensuring accurate invoices, and maintaining vendor relationships. The role offers a chance to work with a diverse team in a non-profit environment, contributing to the community while gaining valuable experience. The ideal candidate will have a strong background in payroll and accounting, proficiency in Microsoft applications, and a commitment to confidentiality. If you're looking for a rewarding career with opportunities for growth, consider applying today!

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) Retirement Plan

Parking Subsidy

Tuition Reimbursement

Free Museum Membership

Employee Discounts

YMCA Workplace Wellness

Qualifications

• 3+ years of experience in payroll and accounting roles.
• Experience with accounting systems and Microsoft applications.

Responsibilities

• Process payroll information and ensure accuracy of timecards.
• Assist with benefit programs and vendor payments.

Skills

Payroll Processing

Accounts Payable

Analytical Skills

Confidentiality

Microsoft Excel

Great Plains Accounting Software

Education

Associate's Degree

Tools

Great Plains

Microsoft Word

Job description

The Milwaukee Public Museum (MPM) is hiring a full-time Payroll/Accounts Payable Coordinator within our Finance Department reporting to the Museum’s Controller. This position supports MPM by facilitating the accurate and timely processing of payroll as well as the processing of invoices, statements, and credit memos.

Candidates for this position will be expected to perform the following duties:

• Process employee payroll information, verify and finalize approval all payroll changes entered via the computerized HRIS system
• Ensure status changes and audits of timecards are accurate and any discrepancies are addressed and resolved
  Prepare bi-weekly 401(k) Retirement Plan Reports
• Assist, monitor, calculate, and perform other duties relating to benefit programs including vacation, holiday pay, sick pay, health insurance, medical reimbursement, life insurance, pension, and long-term disability
• Work with MPM staff to ensure invoices are coded with correct general ledger accounts
• Generate disbursements for vendors as well as set up and maintain vendor and contractor 1099s
• Print accounts payable reports and ensure timely and accurate reconciliation of sub-ledger with the general ledger

Benefits:

• Health, Dental, & Vision Insurance
• Paid Time Off Package Including:
  • Personal Days
  • Vacation
  • Sick Time
  • Holidays
• 401(k) Retirement Plan with Employer Match
• Parking Subsidy/Discounted Bus Pass
• Employee Assistance Program
• Tuition Reimbursement
• Free Museum Membership
• Museum Shop, Food, & Beverage Discounts
• YMCA Workplace Wellness
• Free Coffee Fridays

The Milwaukee Public Museum (MPM) is a natural and human history museum located in downtown Milwaukee, Wisconsin. The museum is among the oldest in the United States, with a history dating back to the 1850’s. We offer great career opportunities for people with all levels of training, experience, and education. We are a composition of diverse and talented staff working together as a team to offer our visitors the best possible immersive experience in learning and enjoyment.

A career with the Milwaukee Public Museum allows you to connect your skills and abilities in a rewarding position with a non-profit organization doing good work in our community. MPM provides an unlimited opportunity to gain knowledge about our world, as you connect with visitors, donors, innovative staff members, curious students, interns and volunteers in your day-to-day-work. See what MPM has to offer and consider applying today!

The Milwaukee Public Museum is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Education and/or Experience:

• Have an associate’s degree (A.A.) from a two-year college or technical school
• Have three years experience relating to payroll and/or accounting
• Have equivalent combination of experience/education

Competencies:

• Experience with accounting systems, Great Plains preferred
• Proficient in Microsoft applications, specifically Excel and Word
• Able to read, analyze and interpret documents such as invoice, bank deposit slips, and general business periodicals
• Ability to make independent evaluations and decisions utilizing analytical skills
• The ability to work independently
• Proficient mathematical skills to calculate figures and amounts such as payroll deductions, state and federal taxes, social security taxes and percentages
• Ability to maintain confidentiality in regard to sensitive employee information via payroll and HRIS records