Payroll & Accounting Coordinator — Oil & Gas Construction

Xccelerated Construction Unlimited LLC.; Granbury (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

Holidays

Job summary

Xccelerated Construction Unlimited LLC is seeking a Payroll & Accounting Coordinator to support payroll processing and daily accounting operations for our oil and gas and construction activities in Granbury, Texas. The role emphasizes accurate labor reporting, job costing, expense tracking, and meeting payroll deadlines, working with field and office staff.

The ideal candidate will have 5+ years in payroll and accounting within construction or oilfield services, proficiency in Excel and payroll

Qualifications

• 5 years or more of payroll and accounting experience is preferred.
• Knowledge of payroll processing, timekeeping, accounts payable, and general accounting procedures.
• Understanding of job costing, labor allocation, cost codes, and project-based accounting preferred.
• Familiarity with overtime calculations, payroll deductions, and applicable federal and state payroll requirements.
• Experience reviewing field tickets, work orders, purchase orders, or subcontractor invoices is a plus.
• Proficiency in Microsoft Excel and accounting or payroll software.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage competing priorities and meet weekly payroll and accounting deadlines.
• Strong communication and problem-solving skills.
• Ability to handle sensitive financial and employee information with discretion.

Responsibilities

• Process weekly payroll for field personnel, drivers, equipment operators, and office staff.
• Review and verify employee timesheets, electronic time entries, daily field tickets, and supervisor-approved hours.
• Ensure accurate recording of regular hours, overtime, per-dem, travel time, bonuses, and other applicable pay items.
• Allocate labor hours and labor costs to the appropriate jobs, projects, work orders, cost codes, and departments.
• Verifies deductions, reimbursements, and payroll changes.
• Reconcile payroll reports and payroll-related general ledger accounts.
• Assist with payroll tax reporting, quarterly filings, year-end processing, and W-2 preparation.
• Respond to employee and supervisor questions regarding payroll, timekeeping, and pay discrepancies.
• Maintain strict confidentiality of payroll and employee information.
• Process vendor invoices, purchase orders, receipts, and payment requests.
• Verify invoices against purchase orders, field tickets, delivery tickets, work orders, and approvals.
• Code expenses accurately to the appropriate general ledger accounts, jobs, projects, and cost codes.
• Assist with subcontractor invoice processing, payment tracking, and supporting documentation.
• Maintain accurate accounts payable and accounts receivable records.
• Reconcile credit cards and vendor statements.
• Assist with month-end and year-end closing, including job cost reviews and expense accruals.
• Track job-related expenses, labor costs, equipment costs, and other project expenditures.
• Research and resolve discrepancies between invoices, timecards, field tickets, and accounting records.
• Assist with financial reporting, audits, and documentation requests from management or external accountants.
• Filing and administrative support
• Traveling will be essential.

Skills

Payroll processing

Timekeeping

Accounts payable

General accounting

Excel

Communication

Confidentiality

Payroll tax reporting

Tools

QuickBooks

Sage

Foundation

Viewpoint

ADP

Paychex

Job description

Xccelerated Construction Unlimited LLC is seeking a Payroll & Accounting Coordinator to support payroll processing and daily accounting operations for our oil and gas and construction activities in Granbury, Texas. The role emphasizes accurate labor reporting, job costing, expense tracking, and meeting payroll deadlines, working with field and office staff.

The ideal candidate will have 5+ years in payroll and accounting within construction or oilfield services, proficiency in Excel and payroll