Employment Coordinator

KODIAK Construction Recruiting & Staffing; Lubbock (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing is hiring an Employment Coordinator to support staffing operations and contractor performance across active project sites throughout West Texas. You’ll serve as the critical connection between clients, recruiters, payroll, operations, and field supervision to ensure people are onboarded and ready to perform.

Responsibilities include onboarding coordination, timekeeping oversight, and workforce reporting, with travel across West Texas to support multiple

Qualifications

• 3+ years of experience in staffing, workforce coordination, construction operations, field administration, HR, or a related field
• Experience supporting industrial construction, E&I, oil and gas, data centers, manufacturing, or other field-based workforces is strongly preferred
• Strong communication, organization, and problem-solving skills
• Working knowledge of timekeeping, payroll coordination, manpower reporting, and contractor documentation
• Proficiency with Microsoft Excel, Outlook, Teams, ATS, and workforce management systems
• Valid driver’s license, reliable transportation, and acceptable driving record
• Willingness and ability to travel regularly and continuously throughout West Texas

Responsibilities

• Serve as the primary onsite liaison between clients, recruiters, payroll, operations, field leadership, and contractors.
• Coordinate contractor onboarding, site access, orientations, drug screenings, background checks, and safety requirements.
• Track daily and weekly manpower, contractor hours, staffing activity, and workforce reporting across multiple project sites.
• Verify timekeeping records and resolve payroll discrepancies before payroll and billing deadlines.
• Conduct regular jobsite visits, contractor check-ins, and new hire first-day support.
• Participate in client manpower, staffing, and workforce planning meetings while communicating hiring priorities and staffing updates.
• Monitor contractor attendance, performance, compliance, and retention while escalating issues as needed.
• Partner with recruiters to coordinate hiring priorities, candidate readiness, workforce forecasts, and replacement staffing.
• Maintain accurate workforce records, including contractor assignments, schedules, transfers, and terminations within ATS and workforce systems.
• Travel throughout West Texas to support multiple active construction and industrial project sites.

Skills

Staffing coordination

Workforce coordination

Construction operations

HR administration

Communication

Timekeeping

Payroll coordination

Manpower reporting

Contractor documentation

MS Excel

Tools

ATS

Workforce management systems

Payroll systems

Job description

Are you an Employment Coordinator ready to work on larger, more technically challenging projects?

We are hiring an experienced Employment Coordinator to support staffing operations and contractor performance across active project sites throughout West Texas. In this role, you’ll serve as the critical connection between clients, recruiters, payroll, operations, field supervision, and contractors—making sure the right people are in the right place, properly onboarded, and ready to perform.

What You Will Do

• Serve as the primary onsite liaison between clients, recruiters, payroll, operations, field leadership, and contractors.
• Coordinate contractor onboarding, site access, orientations, drug screenings, background checks, and safety requirements.
• Track daily and weekly manpower, contractor hours, staffing activity, and workforce reporting across multiple project sites.
• Verify timekeeping records and resolve payroll discrepancies before payroll and billing deadlines.
• Conduct regular jobsite visits, contractor check-ins, and new hire first-day support.
• Participate in client manpower, staffing, and workforce planning meetings while communicating hiring priorities and staffing updates.
• Monitor contractor attendance, performance, compliance, and retention while escalating issues as needed.
• Partner with recruiters to coordinate hiring priorities, candidate readiness, workforce forecasts, and replacement staffing.
• Maintain accurate workforce records, including contractor assignments, schedules, transfers, and terminations within ATS and workforce systems.
• Travel throughout West Texas to support multiple active construction and industrial project sites.

What You Bring

• 3+ years of experience in staffing, workforce coordination, construction operations, field administration, HR, or a related field
• Experience supporting industrial construction, E&I, oil and gas, data centers, manufacturing, or other field-based workforces is strongly preferred
• Strong communication, organization, and problem-solving skills
• Working knowledge of timekeeping, payroll coordination, manpower reporting, and contractor documentation
• Proficiency with Microsoft Excel, Outlook, Teams, ATS, and workforce management systems
• Valid driver’s license, reliable transportation, and acceptable driving record
• Willingness and ability to travel regularly and continuously throughout West Texas

Preferred

• Experience coordinating a large contingent workforce or onsite staffing program
• Experience in construction manpower or workforce-planning meetings
• Familiarity with industrial jobsite safety orientations, badging, and compliance

Must be comfortable working around active industrial or construction environments and complying with all client safety/PPE requirements.

If You Have One or More of These Skills, We Should Talk

If you have experience supporting industrial construction or field-based workforces, employee onboarding, timekeeping, payroll coordination, field personnel administration, HRIS or ATS systems, employee records, benefits administration, background checks, workforce reporting, attendance tracking, compliance, employee relations, or working directly with project managers, superintendents and field employees—we should talk.

Work Location: On-site in the Lubbock, TX area