Accounting Coordinator

RPM Utilities LLC; McKinney (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Professional growth opportunities

Job summary

RPM Utilities, LLC in McKinney, TX is seeking an experienced Accounting Specialist with a construction focus. You will manage job costing, AP/AR, subcontractor invoicing, and reconciliations to support daily operations.

The role requires 3+ years in construction accounting, proficiency with QuickBooks and Excel, and strong attention to detail. Collaboration with project managers and field teams is essential for accurate project costing.

Qualifications

• 3+ years of accounting experience in construction required.
• Strong knowledge of job costing and project expense allocation.
• Experience with AP, AR, and general ledger accounting.
• Experience processing subcontractor invoices, vendor payments, and POs.
• Understanding of construction billing, progress payments, and retainage.
• Proficiency in QuickBooks and Excel.

Responsibilities

• Track and allocate expenses to construction projects and job codes.
• Maintain accurate job costing records for labor, materials, and subcontractors.
• Review transactions for proper coding and allocation.
• Monitor project budgets, expenses, and cost discrepancies.
• Coordinate with project managers to resolve costing and billing questions.
• Assist with progress billing and retainage tracking.
• Process vendor/subcontractor invoices with proper approvals.
• Code and enter invoices, prepare payments, and reconcile statements.
• Process customer invoices and chase receivables.
• Reconcile bank accounts and the GL; close month/year with accuracy.

Skills

Job costing

Accounts payable

Accounts receivable

General ledger accounting

Project expense allocation

Attention to detail

Education

Associate degree or higher in Accounting, Finance, or related field

Tools

QuickBooks

Microsoft Excel

Job description

RPM Utilities, LLC is seeking an experienced and detail-oriented Accounting Specialist with a strong background in construction accounting to join our team in McKinney, TX.

The ideal candidate will have hands-on experience with accounts payable, accounts receivable, construction job costing, subcontractor invoicing, and financial reconciliations. This position requires someone who understands the unique accounting processes within the construction industry and can accurately track project expenses, manage financial records, and support daily accounting operations.

We are looking for a dependable, organized individual who can manage multiple responsibilities, meet deadlines, and work effectively with our accounting team, project managers, and field operations personnel.

Key Responsibilities

Construction Accounting & Job Costing

Track, review, and accurately allocate expenses to construction projects and appropriate job cost codes.

Maintain accurate job costing records for labor, materials, equipment, and subcontractor expenses.

Review project-related transactions to ensure proper coding and allocation.

Assist with monitoring project budgets, expenses, and cost discrepancies.

Coordinate with project managers and operations personnel to resolve job costing and billing questions.

Assist with construction progress billing and tracking retainage when applicable.

Accounts Payable & Accounts Receivable

Process vendor and subcontractor invoices, ensuring accuracy and proper approvals.

Verify invoices against purchase orders, delivery tickets, and supporting documentation.

Code and enter invoices into the accounting system.

Prepare vendor payments and maintain accurate payment records.

Process customer invoices and track outstanding receivables.

Reconcile vendor statements and resolve invoice or payment discrepancies.

Maintain organized records of subcontractor invoices, payments, and related documentation.

Communicate with vendors and subcontractors regarding invoices and payment inquiries.

General Accounting & Reconciliations

Perform bank account, credit card, and general ledger reconciliations.

Review and reconcile company credit card transactions and employee expense reports.

Maintain accurate accounting records and supporting documentation.

Assist with month-end and year-end closing activities.

Identify and research accounting discrepancies and make necessary corrections.

Assist with preparing financial reports and accounting schedules.

Support the accounting team with daily transactions and special projects.

Ensure accounting records are maintained accurately and in accordance with company procedures.

Required Qualifications

Minimum of 3 years of accounting experience within the construction industry required.

Strong working knowledge of construction accounting practices, including job costing and project expense allocation.

Experience with accounts payable, accounts receivable, and general ledger accounting.

Experience processing subcontractor invoices, vendor payments, and purchase orders.

Understanding of construction billing processes, progress payments, and retainage.

Proficiency in QuickBooks and Microsoft Excel.

Experience reconciling bank accounts, credit cards, and vendor statements.

Ability to accurately assign expenses to construction projects and cost codes.

Strong attention to detail, accuracy, and organizational skills.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Strong written and verbal communication skills.

Ability to work independently while supporting a team environment.

Ability to maintain confidentiality when handling company financial information.

Preferred Qualifications

Experience in underground utility, civil construction, excavation, or heavy construction accounting.

Experience tracking equipment, material, labor, and subcontractor costs.

Familiarity with construction contracts, change orders, and project billing.

Experience with construction-related financial reporting.

Associate degree or higher in Accounting, Finance, or a related field.

What We Offer

Competitive compensation based on experience.

Medical, dental, and vision insurance.

Paid time off and company holidays.

Opportunities for professional growth and advancement.

Stable, team-oriented work environment.

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Equal Opportunity Employer
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