Payroll & A/P Coordinator

NOTS Logistics, LLC; Nashville (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Bonus eligibility

Medical, Dental & Vision

401k + company match

Paid time off

Short-term disability

Life insurance

Job summary

NOTS Logistics, LLC in Nashville, IL is seeking a Payroll & A/P Coordinator to join our Finance team. This role supports payroll processing and accounts payable, while contributing to broader accounting initiatives.

The ideal candidate is detail-oriented, organized, and committed to accuracy, with payroll experience and the ability to work with cross-functional teams in a fast-paced environment.

Qualifications

• Associate degree in Accounting, Finance, or related field.
• Previous payroll processing, finance, or accounting experience.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving abilities.
• High level of professionalism and confidentiality.

Responsibilities

• Process payroll accurately and timely for hourly and salaried employees across multiple locations.
• Review timecards, employee changes, pay adjustments, deductions, and payroll-related data.
• Identify and resolve payroll discrepancies prior to payroll processing.
• Partner with Operations, HR, and leadership teams to ensure payroll information is complete and accurate.
• Support payroll audits, reporting, and record maintenance.
• Maintain confidentiality and ensure compliance with payroll practices and policies.
• Ability to work with Operations and leadership teams in a fast-paced environment and follow issues through resolution.
• Assist with account reconciliations and financial record maintenance.
• Process invoices, billing, and accounts payable/receivable activities.
• Support audits and provide documentation as needed.
• Maintain accurate financial records and ensure compliance with company policies.
• Provide administrative and accounting support for special projects and process improvement initiatives.
• Collaborate with Finance, Operations, and leadership teams to support business objectives and resolve accounting-related issues.

Skills

Payroll processing

Accounting experience

Attention to detail

Multi-tasking

Education

Associate degree in Accounting/Finance/Business

Tools

ADP Workforce Now

ADP Workforce Manager

Job description

NOTS Logistics — Nashville, ILPayroll & A/P Coordinator

When you join NOTS Logistics, you become part of a team that's built on care, trust, and a commitment to excellence. We value people, hard work, and new ideas — and believe in treating our clients and co-workers like family.

Salary: $55,000–$65,000 DOE Exempt Full-time Payroll experience requiredCompensation & classificationSalary range$55,000–$65,000Depending on experienceClassificationSalaried, ExemptFLSA exemptionScheduleFull-timeMonday - Friday AMJoin the NOTS TEAM

NOTS Logistics is seeking a highly organized and detail-driven Payroll & A/P Coordinator to join our growing Finance team. This role will serve as a key contributor with primary responsibility for payroll processing and payroll administration while also supporting broader accounting and finance initiatives.We are looking for someone with a strong payroll foundation, a high level of accuracy, and a mindset focused on ownership and follow-through. Payroll is a function where details matter, and success in this role requires someone who takes pride in getting things right. As NOTS continues to grow, this role provides opportunities to expand into additional accounting and finance responsibilities based on experience, strengths, and business needs.

Payroll responsibilities

• Process payroll accurately and timely for hourly and salaried employees across multiple locations
• Review timecards, employee changes, pay adjustments, deductions, and payroll-related data
• Identify and resolve payroll discrepancies prior to payroll processing
• Partner with Operations, HR, and leadership teams to ensure payroll information is complete and accurate
• Support payroll audits, reporting, and record maintenance
• Maintain confidentiality and ensure compliance with payroll practices and policies
• Ability to work with Operations and leadership teams in a fast-paced environment and follow issues through resolution

Additional Finanace & Account Support

• Assist with account reconciliations and financial record maintenance
• Process invoices, billing, and accounts payable/receivable activities
• Support audits and provide documentation as needed
• Maintain accurate financial records and ensure compliance with company policies
• Provide administrative and accounting support for special projects and process improvement initiatives
• Collaborate with Finance, Operations, and leadership teams to support business objectives and resolve accounting-related issues

Qualification & Requirements

Required Qualifications

• Associate degree in Accounting, Finance, Business, or related experience
• Previous payroll processing, finance, or accounting experience
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and meet deadlines
• Strong communication and problem-solving abilities
• High level of professionalism and confidentiality

Preferred Qualifications

• Experience processing payroll in ADP
• Experience with ADP Workforce Now and/or ADP Workforce Manager
• Multi-state payroll experience
• Accounting or finance experience beyond payroll
• Experience supporting operations, warehousing, manufacturing, or logistics environments

What Makes Someone Successful Here

• You catch the small details others miss
• You take ownership and follow through
• You are comfortable working with numbers and systems
• You thrive in fast-paced environments
• You communicate well and solve problems proactively

At NOTS Logistics, we believe people make the difference. We are committed to building strong teams, supporting growth, and creating opportunities for individuals who want to contribute and grow with us.

What NOTS Logistics offers

$55,000–$65,000 salary

• Bonus eligibility
• Medical, Dental & Vision
• 401k + company match
• Paid time off
• Short-term disability
• Life insurance

NOTS Logistics offers a career opportunity with family values and a path to further advancement. Established over 40 years ago, NOTS Logistics is a stable and necessary part of today's supply chain, providing employment and opportunities for a safe, productive, and fulfilling life. NOTS Logistics is a certified Drug Free Workplace. All applicants who are offered employment are subject to a 10-panel drug screen post offer. We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.