Payment Center Representative I

City of Garland; United States; On-site; USD 19,121 - 23,556; Full time

Job summary

City of Garland is seeking a dedicated Payments Clerk to process utility payments and provide professional customer service. The role handles in-person, mail, and electronic payments, reconciles batches, and supports related account actions.

Responsibilities include preparing monthly reports, resolving billing inquiries, and ensuring accurate payment processing within established procedures. Opportunities exist for growth and cross-training within the finance department.

Qualifications

• High School Diploma or GED is required or an equivalent combination of education and experience.

Responsibilities

• Accept and process payments at walk-up or drive-through payment centers.
• Enter payments into cash drawer and record them in the payment system.
• Interact with customers in person, by phone, or in writing to resolve utility bill inquiries and payments.
• Research and process adjustments for payment corrections or refunds.
• Review customer accounts to determine required payments and generate service orders for reconnections.
• Establish customers on bank draft and PAID program, process daily ACH payments, and prepare monthly reports.
• Process mail payments using a check scanner and reconcile payment batches.
• Maintain purchasing records and process orders for supplies as needed.

Skills

Customer service

Payment processing

Education

High School Diploma or GED

Job description

Summary

Responsible for processing approximately 1,000,000 payment transactions annually and collecting nearly $300,000,000 owed to the City of Garland for Electricity, Water, Sewer, and Environmental Waste services. This role ensures timely and accurate payment processing while providing professional, effective, and reliable customer service.

Pay Range: $13.88 - $17.10 (Depending on qualifications and experience). Work Schedule: TBD.

Essential Duties and Responsibilities

• Accept and process payments (cash, check, money order, e‑payment) from utility customers at walk‑up or drive‑through payment center locations.
• Enter payments into cash drawer and record them in the payment system for individual accounts.
• Interact with customers in person, by phone, or in writing to resolve utility bill inquiries, payments, refunds, and service‑related issues.
• Research and process adjustments for payment corrections or refunds.
• Review customer account information to determine required payments and generate service orders for reconnections.
• Establish customers on bank draft and PAID program, process daily ACH payments, and prepare monthly reports.
• Process mail payments using a check scanner, reconcile payment batches, and resolve processing issues.
• Maintain purchasing records and process orders for supplies as needed.

Minimum Qualifications

• High School Diploma or GED. No experience required.
• Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.

Physical Requirements & Work Environment

Work in an office environment relatively free from unpleasant environmental conditions or hazards. Work is performed on a flexible rotating shift schedule.

Have questions or need assistance? Our friendly HR team is here to help! Reach out to us at [e-mail].