Utilities Customer Services Representative

City of Arlington; Virginia (MN); On-site; USD 28,000 - 34,000; Full time

Job summary

City of Arlington is seeking a customer service clerk to assist residents with education on programs, activate/close/transfer water utility accounts, and process daily financial transactions. This position also handles cash deposits and posts payments in the CIS system.

Responsibilities include researching inquiries, explaining billing schedules, and ensuring proper documentation for processes. A high school diploma and relevant experience are required.

Qualifications

• High school diploma or GED + 2 years in call center, cash handling, customer service, and general office work.
• Ability to balance cash drawers, process deposits, and perform daily reconciliations.
• Experience handling payments via multiple channels and posting to CIS system.

Responsibilities

• Assist customers with activating, closing or transferring water utility accounts.
• Manage department cashiering functions and daily reconciliations.
• Process payments from walk-ins, phone, night depository and mail.
• Research customer inquiries and provide accurate billing information.
• Explain services, schedules, and documentation needed to complete processes.

Skills

Customer service

Cash handling

Data entry

Multitask

Phone and in-person support

Billing inquiries

Office software

Education

High school diploma or GED

Tools

CIS billing system

AMI

Payment processing app

Online bill/pay site

Job description

SALARY

$20.46 - $25.57

JOB SUMMARY

Under general supervision, provides customer service assistance to customers regarding wide array of topics including but not limited to education on programs and resources, as well as activation, closing and transferring water utility accounts. This position is also responsible for handling financial transactions on a daily basis and creating and processing work orders for field crews.

ESSENTIAL JOB FUNCTIONS:

1. Ability to provide assistance to customers regarding a broad range of information in a timely and courteous manner including but not limited to activating, closing or transferring water utility accounts for new/existing customers.

2. Ability to handle all department cashiering functions such as balancing cash drawers, preparing associated deposits daily and conducting daily reconciliation.

3. Ability to accept and process payments for multiple services from walk-in customers, customers over the phone, night depository and mailed-in payment information and enter into CIS system for immediate posting and provide receipts or confirmation numbers to customers.

4. Ability to analyze customer inquiries and conduct research including but not limited to contacting citizens, various internal and external sources to obtain accurate information to assist customers.

5. Ability to answer questions and provide accurate information to customers regarding billings, payment schedules and other services provided and identify appropriate documentation necessary to complete various processes.

OTHER JOB FUNCTIONS:

1. Ability to plan, direct, monitor and provide management oversight for Water Treatment, Laboratory Services, and Water Resource Services activities. Provides management of personnel including hiring, performance evaluations, discipline, rulemaking, safety assurance, and other duties supporting a team environment.

2. Ability to plan, direct and monitor preparation and implementation of annual operating budget and capital improvement projects for Water Treatment, Laboratory Services, and Water Resource Services

3. Ability to plan and implement actions that ensure meeting all regulatory requirements for water treatment, production, pretreatment, watershed management, and laboratory services.

Qualifying Education and Experience:

A High school education or GED plus two years of call center, cash handling, customer services and general office work experience.

Employment Screenings Required:

• Criminal background check
• Credit check

Knowledge, Skills and Abilities Required:

• Knowledge of proper telephone etiquette. Knowledge of proper English, spelling and punctuation. Knowledge of automated systems for billing on accounts, on-line cashiering and work management.
• Knowledge of computer applications, computer equipment usage, and cash handling/management protocol.
• Skill to operate such software applications such as CIS billing system, bill/payment website, payment processing application, Advanced Metering Infrastructure (AMI), identification validation service, and etc.
• Skill in providing quality customer service, especially in high conflict situations.
• Ability to multitask Skill in the investigation and determination of facts. Skill in accurately entering data and properly coding data to achieve desired results.
• Skill in typing 35 wpm.
• Ability to calculate complex utility billing and adjustments.
• Ability to provide accurate information and assist customers via multiple points of contact (Call Center ACD call queue, email, web, fax, and in person)
• Ability to open and sort payments received by mail and check amounts for irregularities.
• Ability to understand, utilize and decipher computer software applications such as CIS billing system, Advanced Metering Infrastructure (AMI), e-bill/payment website, payment processing application, remittance payment processor software application and personal identification verification system.
• Ability to listen and ascertain customer needs. Ability to determine equitable solutions for customers in need.
• Ability to count money and give correct change.
• Ability to listen and communicate over radio transmitters.
• Ability to organize and relay detailed information; including billing/payment records and delinquency process.
• Ability to understand oral and written instructions.
• Ability to perform a variety of physical skills including, but not limited to bending, hearing, seeing, and writing by hand.
• Ability to operate a variety of office equipment including, but not limited to multi-channel radio, PC, keyboard along with various software, telephone, facsimile, copier, shredder, printer, mail opener, remittance processor, cash register and calculator.
• Ability to file and process mail.
• Ability to establish and maintain effective working relationships with work associates and the public.
• Ability to read and interpret general correspondence, City codes, ordinances, policies and manuals.

City of Arlington is an Equal Opportunity Employer.