Payment Application Specialist

Winsupply; Moraine (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

Winsupply is seeking a Payment Application Specialist to manage applying payments, posting to customer accounts, and reconciling balances in a high-volume environment.

The role requires AR experience, proficiency in Microsoft Office, and collaboration with the credit/collection team. Typical shift is Monday–Friday, 9am–6pm, with potential extended hours during month-end and year-end periods.

Qualifications

• Minimum of three (3) years of progressively more challenging accounts receivable experience.
• Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access).
• Understanding of back office functions with aspects as AP/AR-Cash/Check Application.

Responsibilities

• Apply payments to customer accounts and post payments.
• Reconcile customer balances and identify discrepancies.
• Perform daily bank and customer account reconciliations.
• Research unidentified accounts and over-payments.
• Interact with the credit/collection department on escalated issues.
• Assist with month-end and year-end close processes.

Skills

Communication skills

Data entry

Customer service

Education

Bachelor's degree in Business or related field

Tools

Excel

Word

PowerPoint

Access

Job description

Winsupply is in the business of creating and enabling entrepreneurs to achieve their dreams through wholesale distribution. Winsupply is a group of over 670 locally-owned companies that operate across a variety of industries, including HVAC, Plumbing, Electrical and more. The purpose of the support services campus is to eliminate obstacles and provide support to help our entrepreneurs succeed. Support service employees assist entrepreneurs in achieving their dreams through finance, accounting, IT, and other back-office operations.

Job Description

Position Summary

Scheduled Shift: Monday-Friday 9am-6pm.

The Payment Application Specialist is accountable for a variety of tasks that impact the finances of our 600 plus local companies. This specific position, would be responsible for applying payments accurate to customer accounts, performing analysis of payment histories and account reconciliations. In addition, this role will reconcile customer balances with focus on resolving payment discrepancies, conduct research for unidentified customer accounts and/or over-payments, and have regular interaction with the credit/collection department. The candidate takes ownership, creates solutions and enjoys working “hands-on” in a high-volume, fast-paced work environment.

Accountabilities/Responsibilities

• Check Scanning
• Work with customers and/or local companies on discrepancies
• Post payments and prepare deposits
• Post payments via ACH, check, cash, credit card and wires
• Daily bank reconciliation
• Daily customer account reconciliation
• Assist with short pays and tax adjustments
• Identify and research variances
• Assist other team members in backup capacity, as needed
• Assist with other duties as assigned
• Available for extended hours during month end/year end processes

Competencies for Success

• Ability to effectively communicate with all levels of Management
• Proficient and accurate in data entry
• Ability to work in a high paced office environment
• Customer Service Orientation

Qualifications

Minimum Qualifications

• Minimum of three (3) years of progressively more challenging accounts receivable experience
• Proficiency with Microsoft Office Products (Excel, Word, PowerPoint, Access)
• Understanding of back office functions with aspects as AP/AR-Cash/Check Application

Preferred Qualifications

• Bachelor’s Degree in Business or related degree

Additional Information

Physical Demands

The physical demands here are representative of those that must be met to successfully perform the essential

job functions with or without reasonable accommodations:

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other computer components
• Extended periods of time viewing a PC screen.

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