Payables Specialist

SMART; Detroit (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

SMART in Detroit is seeking a Payables Specialist to perform basic accounting tasks related to recording of accounts payable transactions. The role requires processing vendor invoices, reconciling statements, and posting payables in Dynamics GP.

The position supports the Finance department, with responsibilities including obtaining approvals and ensuring proper period recording of expenses. A high school diploma and 3–5 years of vendor payments experience are preferred.

Qualifications

• High school graduation with coursework in bookkeeping and/or accounting.
• Three to five years experience in processing vendor payments in a high paced environment.
• Equivalency of education and experience acceptable.

Responsibilities

• Process all vendor invoices (excluding Capital purchases, Specialized Services, POS, Municipal Credits, Community Credits).
• Match packing slips and purchase orders; obtain necessary approvals.
• Enter payables into Dynamics GP and prepare batches for payment.
• Process weekly payroll deduction check requests and post to general ledger via ADP.
• Reconcile vendor statements and investigate past due invoices.
• Set up unrecorded monthly liabilities for unapproved invoices to record expenses in proper period.
• Process and distribute accounts payable checks.
• Maintain paid vendor files.
• Perform other duties as assigned.

Skills

Vendor payments processing

Accounting

Attention to detail

Typing

Ten-key calculator

Mathematical aptitude

Computer literacy

Education

High school diploma

Post-secondary education preferred

Tools

Dynamics GP

Job description

Job Description

Job Description

** Job Title: Payables Specialist**

** Department: Finance**

** Section: Governmental Accounting & Accountants Payable**

** General Summary**

Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.

** Duties and Responsibilities**

• Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits.
• Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction. Also gets approval on invoices from the necessary staff, Director and/or Manager.
• Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system.
• Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department.
• Reconciles vendor statements and investigates past due invoices.
• Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses.
• Processes and distributes accounts payable checks.
• Maintains the paid vendor files.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• High school graduation with coursework in bookkeeping and/or accounting. Post high school education (community college, business school, etc.) preferred.
• Three to five years experience in processing vendor payments in a high paced environment.
• An equivalent combination of education and experience may be substituted for minimum requirements.
• Ability to operate computer terminal equipment and a ten key calculator.
• Knowledge of computer software packages.
• Strong mathematical aptitude.
• Typing skills desirable

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.