Payables Specialist

Smart & Final; Detroit (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

Smart & Final in Detroit, MI is seeking a Payables Specialist to perform basic accounting tasks related to the recording of accounts payable transactions under direct supervision.

The role handles vendor invoices (excluding certain categories), matches POs, prepares payable vouchers in Dynamics GP, and processes payroll deduction payments via ADP, with responsibility for reconciliations and maintaining vendor files in a fast-paced environment.

Qualifications

• High school diploma required; bookkeeping coursework preferred.
• 3–5 years of vendor payments experience in a fast-paced environment.
• Experience with accounting software and data entry.
• Ability to operate a ten-key calculator and basic computer operations.
• Knowledge of accounting principles and vendor reconciliation.

Responsibilities

• Process vendor invoices excluding capital purchases, specialized services, POS, municipal credits, and community credits.
• Match packing slips and purchase orders to invoices; obtain approvals from Director/Manager.
• Prepare batches and enter payable vouchers in Dynamics GP.
• Process weekly payroll deduction check requests and post payroll payments in GL via ADP Payroll.
• Reconcile vendor statements and investigate past due invoices.
• Prepare unrecorded monthly liabilities to ensure proper period recording.
• Process and distribute accounts payable checks.
• Maintain paid vendor files.
• Perform other duties as assigned.

Skills

Vendor payments

Attention to detail

Typing

Mathematical aptitude

Education

High school diploma

Bookkeeping coursework

Tools

Dynamics GP

ADP Payroll

Ten-key calculator

Job description

Department: Finance

Section: Governmental Accounting & Accountants Payable

General Summary
Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.

Job Title: Payables Specialist
Department: Finance
Section: Governmental Accounting & Accountants Payable
General Summary
Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.

Duties and Responsibilities

• Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits.
• Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction. Also gets approval on invoices from the necessary staff, Director and/or Manager.
• Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system.
• Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department.
• Reconciles vendor statements and investigates past due invoices.
• Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses.
• Processes and distributes accounts payable checks.
• Maintains the paid vendor files.
• Performs other duties as assigned.
  

Knowledge, Skills And Abilities

• High school graduation with coursework in bookkeeping and/or accounting. Post high school education (community college, business school, etc.) preferred.
• Three to five years experience in processing vendor payments in a high paced environment.
• An equivalent combination of education and experience may be substituted for minimum requirements.
• Ability to operate computer terminal equipment and a ten key calculator.
• Knowledge of computer software packages.
• Strong mathematical aptitude.
• Typing skills desirable
  

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.