Patient Services Specialist (Midland Clinics)

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Odessa, TX, is seeking a full-time clinic operations assistant to ensure smooth patient flow. You will schedule appointments, collect necessary paperwork, receive patients, and maintain records.

Prior experience in medical office settings and EMR familiarity are highly valued. Responsibilities include handling insurance communications, processing charges, and cash handling with end-of-day reconciliation.

Qualifications

• High School diploma or GED.
• 1 year Customer Service, office, or related experience.
• Additional education may substitute for the experiencerequirement.

Responsibilities

• Answer incoming calls, schedule appointments, and relay messages to the appropriate nurse.
• Accurately enter and update patient demographics to ensure clean insurance claim submissions.
• Respond quickly to patient and insurance company inquiries, including prior authorizations and referrals.
• Verify insurance coverage and obtain required authorizations before scheduling appointments.
• Make outgoing calls to patients for appointment reminders, rescheduling, and general clinic communication.
• Document all communications in EMR.
• Handle daily cash transactions, including accepting payments and performing end-of-day cash counts.
• Attend and actively participate in monthly departmental meetings.
• Maintain current knowledge of department and HSC policies and procedures to ensure compliance.

Skills

Customer Service

Education

High School diploma or GED

Tools

Cerner EMR

Job description

Introduction

Nationally recognized as a Great College to Work For ,TTUHSC provides much more than just a job! Enjoy excellent benefits , including paid leave,retirement plans, wellness programs, health insurance and so muchmore. Ready to start building a rewarding career in a positiveenvironment where you can develop and thrive? Join us as wechange the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the livesof others by educating students, providing excellent patient care,and advancing knowledge through innovative research. TTUHSCgraduates more health care professionals than any other health careinstitution in the state, conferring 24.2% of all degrees andcertificates awarded from health-related institutions in Texas. Byproviding comprehensive clinical services to more than 10 millionindividuals across 121 counties, TTUHSC is dedicated to advancingthe health of people throughout Texas and beyond. This is whereworld-class education meets compassionate patient care – and webelieve that our people are the reason for our institution’slasting success and bright future. Being part of the TTUHSC team means being part of an innovative andsupportive community that empowers each individual to do their bestwork. Through our values-based culture , TTUHSC iscommitted to cultivating an exceptional workplace community with apositive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visapetitions in accordance with the directive issued by GovernorAbbott. Approval from the Texas Workforce Commission is required.On a limited, case-by-case basis, the institution may also sponsoreligible individuals for change-of-status or change-of-employerpetitions for qualifying positions. TTUHSC will not pay the$100,000 fee, if applicable.

Position Description

This position is responsible for ensuring the smooth operation ofthe clinic patient flow and serving as the primary contact forpatients. Responsible for scheduling appointments, preparingnecessary paperwork before the patient visits, receiving patients,and maintaining records. In addition, this position is responsiblefor processing charges for clinic services, filing insuranceclaims, responding to requests for information from patients andinsurance companies and maintaining related information for thedepartment. Employees may have cash-handlingresponsibilities.

Major/Essential Functions

• Answer incoming calls, schedule appointments, and relaymessages to the appropriate nurse
• Accurately enter and update patient demographics to ensureclean insurance claim submissions
• Respond quickly to patient and insurance company inquiries,including prior authorizations and referr
• Verify insurance coverage and obtain required authorizationsbefore scheduling appointments
• Make outgoing calls to patients for appointment reminders,rescheduling, and general clinic communication
• Document all communications in EMR
• Handle daily cash transactions, including accepting paymentsand performing end-of-day cash counts
• Attend and actively participate in monthly departmentalmeetings
• Maintain current knowledge of department and HSC policies andprocedures to ensure compliance

Occasional Duties

Occasional travel to Odessa and Midland campuses

Required Qualifications

• High School diploma or GED
• 1 year Customer Service, office, or related experience
• Additional education may substitute for the experiencerequirement

Preferred Qualifications

• Medical clinic experience scheduling appointments, receivingpatients, verifying insurance, and processing charges
• Electronic Medical Records (EMR) and Cerner experience
• Bilingual English/Spanish

Required Attachments

Resume / CV

Benefits

TTUHSC is committed to creating an environment where our teammembers can do their best work, with programs and benefits to support head-to-toe well-being.Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options –Individual health insurance provided at no cost for full-time teammembers
• Paid Time Off – Including holidays, vacation, sick leaveand more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members byproviding opportunities for personal and professional growth,including lifelong learning programs, recognition programs, andhealth and wellness initiatives. Team members also enjoy a varietyof other perks, such as special membership rates at local gyms andgolf courses, access to state-of-the-art software and facilities,and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

16.00

Pay Grade Maximum

17.50

Pay Statement

Compensation is commensurate upon the qualifications of theindividual selected and budgetary guidelines of the hiringdepartment, as well as the institutional pay plan. For additionalinformation, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan .

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Schedule Details

Monday- Friday 8 am - 5 pm

Does this position work in a research laboratory?

No

Air Force Specialty Code

3A1X1, 4A0X1

Marine Military Occupational Specialty Code

0111

Navy Enlisted Classification Code

YN, HM

EEO Statement

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, national origin, age,disability, genetic information or status as a protectedveteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and CampusCrime Statistics Act is a federal statute requiring colleges anduniversities participating in federal financial aid programs tomaintain and disclose campus crime statistics and securityinformation. By October 1 of each year, institutions must publishand distribute their Annual Campus Security Policy & CrimeStatistics Report (ASR) to current and prospective students andemployees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.