Patient Services & Scheduling Specialist

Ohio State University Physicians; Columbus (OH); On-site; USD 33,000 - 42,000; Full time

Job summary

OSUP Community Medical Group is seeking an Patient Service Assistant to greet and register patients, manage demographics and insurance data, and assist with scheduling and check-out processes on-site. The role includes handling calls, messages, referrals, and medical records requests as needed.

The position supports daily operations across clinics, ensuring timely patient services, accurate documentation, and smooth cash handling. Travel to other facilities may be required.

Qualifications

• High School diploma or equivalent.
• One year of customer service experience.
• Skill in problem solving, and ability to manage multiple priorities.
• Ability to convey information both in writing and verbally.
• Must have high level of interpersonal skills to handle sensitive and confidential situations while providing exceptional customer service.

Responsibilities

• Greets patients and visitors, registers and check-in patients, updates patient demographics and insurance coverage in computer system.
• Answers patient calls, relays messages or scripted care directions; responds to patient and staff inquiries, and communicates with referring physician offices.
• Performs check-out processes inclusive but limited to co-pay collections, scheduling return visits, providing the after-visit summary, and ensuring that follow-up tests have been ordered or scheduled (where applicable). Appropriately documents such activities.
• Monitors length of patient’s wait and notifies the appropriate party (i.e., nurse, lead or manager) of excessive wait times as defined by clinic.
• Opens and routes incoming mail; distributes correspondence, reports and office supplies; mails out form letters. Tracks and records patient information or program data where applicable.
• Requests and handles referrals and medical records from referring offices for new patient appointments.
• Schedules appointments when directed.
• Where assigned, maintains the cash drawer, reconciles daily cash, and prepares bank deposits. Accurately completes necessary paperwork to facilitate and track deposits.
• Contacts insurance companies and obtains registration or procedural pre-certifications as required by the patient’s healthcare insurance or managed care providers as assigned.
• Ability to perform functions using job-related software and systems.
• Travel may be required to accommodate staffing levels at other clinical facilities.
• Attendance, promptness, professionalism, the ability to pay attention to detail, cooperativeness with co-workers and supervisors, and politeness to customers, vendors, and patients.
• Other duties or special projects as assigned.

Skills

Customer service

Problem solving

Written communication

Interpersonal skills

Education

High School diploma

Job description

OSUP Community Medical Group is seeking an Patient Service Assistant to greet and register patients, manage demographics and insurance data, and assist with scheduling and check-out processes on-site. The role includes handling calls, messages, referrals, and medical records requests as needed.

The position supports daily operations across clinics, ensuring timely patient services, accurate documentation, and smooth cash handling. Travel to other facilities may be required.