Patient Finance Counselor

Banyan Treatment Centers; Tallahassee (FL); Remote; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, vision, and dental insurance

Life and disability coverage

401(k) with employer match

Paid time off and holidays

Wellness incentives

Employee assistance programs

Job summary

Banyan Treatment Centers is seeking a detail-oriented Patient Financial Counselor to support our Revenue Cycle Management team. You will help patients understand financial responsibility, collect payments, and assist with billing resolution while maintaining confidentiality and compliance.

This remote role requires EST hours and collaboration with Intake and Finance teams. The position emphasizes accuracy, compassionate communication, and support for timely payment solutions to improve the

Qualifications

• Associate degree required; Bachelor’s preferred
• Minimum of 2 years of patient account resolution experience in behavioral healthcare preferred
• Strong understanding of insurance benefit terms and patient financial responsibility
• Proficiency with Microsoft Office and common EHR systems

Responsibilities

• Provide patient financial counseling and collections to ensure patient understanding of financial responsibilities
• Collect patient payments including deductibles, copays, and coinsurance; set up payment plans when appropriate
• Review accounts receivable for accuracy and resolve billing inquiries
• Document actions to reconcile balances and support payment resolution; identify discrepancies such as adjustments, write-offs, and refunds
• Coordinate with Intake to obtain signed financial documentation and verify patient demographics

Job description

Banyan Treatment Centers is seeking a detail-oriented and compassionate Patient Financial Counselor to support our Revenue Cycle Management team by helping patients and families understand financial responsibility and resolve outstanding balances related to treatment. In this role, the Patient Financial Counselor is responsible for collecting patient payments, reviewing accounts receivable accuracy, and assisting with billing resolution while ensuring professionalism, confidentiality, and compliance with applicable regulations. This role works closely with Intake and Finance teams to support a smooth admissions process, accurate financial documentation, and timely payment solutions - making a direct impact on the patient experience and the financial health of our programs.

Position Details

Reporting to: Patient Relations Manager

Schedule: Full-time (Must be able to work EST hours)

Location: Remote

Key Responsibilities

• Patient Financial Counseling & Collections
• Collect patient responsibility payments including deductibles, copays, and coinsurance
• Contact patients and/or authorized family members to resolve outstanding balances
• Provide clear, compassionate communication to support financial understanding and resolution
• Assist patients with setting up reasonable payment plans when appropriate
• Quote private pay pricing and explain financial terms as needed
• Billing Support & Account Resolution
• Review and manage accounts receivable (AR) to verify accuracy and ensure balances are worked accordingly
• Research and resolve billing inquiries and account questions
• Accurately document all actions taken to reconcile balances and support payment resolution
• Identify account discrepancies including adjustments, write-offs, overpayments, and refunds
• Coordination & Documentation
• Partner with Intake team to obtain signed financial documentation (Standard Fee Agreement)
• Verify and update patient demographics and registration information as needed
• Provide professional customer service to patients and insurance representatives
• Compliance & Confidentiality
• Maintain strict confidentiality of patient and company information
• Ensure work is completed in accordance with federal and state regulations, including patient privacy laws
• Follow Banyan policies related to corporate compliance, workplace safety, and organizational integrity

Qualifications

• Associate degree required (Bachelor's preferred) or equivalent relevant experience
• Minimum of 2 years of patient account resolution experience (behavioral healthcare, strongly preferred)
• Strong understanding of insurance benefit terms and patient financial responsibility
• Excellent organizational skills, attention to detail, and time management
• Ability to work independently and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills with a patient-centered approach
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Familiarity with EHR systems (CollaborateMD, Salesforce, Kipu preferred)
• Knowledge of revenue cycle processes (Behavioral Health preferred)

Why Join Banyan Treatment Centers?

Banyan Treatment Centers is a nationally recognized leader in addiction and mental health care.

As our Patient Financial Counselor , you will:

• Play a vital role in supporting patients and families through the financial side of treatmentWork alongside a collaborative Revenue Cycle and Intake team focused on ethical, accurate care access
• Strengthen your expertise in patient accounts, billing support, and revenue cycle operations
• Contribute to Banyan's mission of providing compassionate, high-quality behavioral healthcare

Enjoy comprehensive benefits including

• medical, vision, and dental insurance
• life and disability coverage
• a 401(k) with employer match
• paid time off and holidays
• wellness incentives
• and employee assistance programs

EOE