Patient Finance Counselor

Banyan Treatment Center; Pennsylvania; Remote; USD 30,000 - 32,000; Full time

Job summary

Banyan Treatment Centers is seeking a detail-oriented Patient Financial Counselor to support our Revenue Cycle Management team. This role handles patient payments, AR accuracy, and billing resolution while ensuring confidentiality and compliance. Work is remote with EST hours and reporting to the Patient Relations Manager.

Join a collaborative team focused on ethical care access, accurate financial documentation, and timely payment solutions to enhance patient experience and program finances.

Qualifications

• Associate degree required or equivalent experience.
• Minimum 2 years in patient account resolution (behavioral health preferred).
• Strong understanding of insurance benefit terms and patient financial responsibility.
• Excellent organizational skills and time management.
• Proficient in Microsoft Office and common EHR systems.

Responsibilities

• Collect patient responsibility payments including deductibles, copays, and coinsurance.
• Contact patients or authorized family to resolve outstanding balances.
• Provide clear, compassionate communication to support financial understanding.
• Assist with setting up reasonable payment plans.
• Quote private pay pricing and explain financial terms.

Skills

Detail-oriented

Compassionate communication

Microsoft Office

Customer service

Verbal communication

Education

Associate degree required

Bachelor's preferred

Tools

CollaborateMD

Salesforce

Kipu

Job description

• Pay or shift range: $22 USD to $23 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Banyan Treatment Centers is seeking a detail-oriented and compassionate Patient Financial Counselor to support our Revenue Cycle Management team by helping patients and families understand financial responsibility and resolve outstanding balances related to treatment. In this role, the Patient Financial Counselor is responsible for collecting patient payments, reviewing accounts receivable accuracy, and assisting with billing resolution while ensuring professionalism, confidentiality, and compliance with applicable regulations.

This role works closely with Intake and Finance teams to support a smooth admissions process, accurate financial documentation, and timely payment solutions - making a direct impact on the patient experience and the financial health of our programs.

• Reporting to: Patient Relations Manager
• Schedule: Full-time (Must be able to work EST hours)
• Location: Remote

Key Responsibilities

Patient Financial Counseling & Collections

• Collect patient responsibility payments including deductibles, copays, and coinsurance
• Contact patients and/or authorized family members to resolve outstanding balances
• Provide clear, compassionate communication to support financial understanding and resolution
• Assist patients with setting up reasonable payment plans when appropriate
• Quote private pay pricing and explain financial terms as needed

Billing Support & Account Resolution

• Review and manage accounts receivable (AR) to verify accuracy and ensure balances are worked accordingly
• Research and resolve billing inquiries and account questions
• Accurately document all actions taken to reconcile balances and support payment resolution
• Identify account discrepancies including adjustments, write-offs, overpayments, and refunds

Coordination & Documentation

• Partner with Intake team to obtain signed financial documentation (Standard Fee Agreement)
• Verify and update patient demographics and registration information as needed
• Provide professional customer service to patients and insurance representatives

Compliance & Confidentiality

• Maintain strict confidentiality of patient and company information
• Ensure work is completed in accordance with federal and state regulations, including patient privacy laws
• Follow Banyan policies related to corporate compliance, workplace safety, and organizational integrity

Qualifications

• Associate degree required (Bachelor's preferred) or equivalent relevant experience
• Minimum of 2 years of patient account resolution experience (behavioral healthcare, strongly preferred)
• Strong understanding of insurance benefit terms and patient financial responsibility
• Excellent organizational skills, attention to detail, and time management
• Ability to work independently and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills with a patient-centered approach
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Familiarity with EHR systems (CollaborateMD, Salesforce, Kipu preferred)
• Knowledge of revenue cycle processes (Behavioral Health preferred)

Banyan Treatment Centers is a nationally recognized leader in addiction and mental health care. As our Patient Financial Counselor, you will:

• Play a vital role in supporting patients and families through the financial side of treatment
• Work alongside a collaborative Revenue Cycle and Intake team focused on ethical, accurate care access
• Strengthen your expertise in patient accounts, billing support, and revenue cycle operations
• Contribute to Banyan's mission of providing compassionate, high-quality behavioral healthcare
• Enjoy comprehensive benefits including medical, vision, and dental insurance; life and disability coverage; a 401(k) with employer match; paid time off and holidays; wellness incentives; and employee assistance programs

EOE

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.