Patient Experience & Billing Coordinator

Areté Health PT; Apex (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Arete Health is seeking a Patient Experience Coordinator to manage a seamless front office and exceptional patient interactions at our Apex, NC clinic. You will greet patients with energy and empathy while supporting back-end admin tasks to improve collections and scheduling efficiency.

You will verify insurance, collect co-pays and balances, and partner with clinicians to keep the full Plan of Care on track. This role emphasizes hospitality, accuracy in data entry, and KPI-driven performance.

Qualifications

• High emotional intelligence and interpersonal skills.
• Financial diligence and comfort discussing money with patients.
• Strong organizational and time management skills.
• Tech-savvy and fluent in EMR systems (Prompt or similar).
• Driven by KPIs and performance incentives.

Responsibilities

• Extreme Hospitality & Customer Experience.
• Serve as the primary point of contact for all incoming patients and visitors, ensuring every interaction exceeds expectations.
• Create a warm, inviting, and professional atmosphere in the front office and waiting area.
• Maintain proactive communication with patients regarding scheduling and rescheduling appointments according to the clinician's prescription and Plan of Care, and set expectations that our goal is for them to maximize their therapy prescription.
• Focused Collection of Patient-Owed Balances.
• Verify insurance and patient responsibility before visits and communicate clearly with patients regarding their financial obligations.
• Collect co-pays, deductibles, and outstanding balances at the time of service.
• Follow up consistently and professionally on patient balances using a combination of phone, text, and email outreach.
• Optimized Scheduling & Plan of Care Adherence.
• Partner with the Clinic Director and therapists to ensure full schedules, proper visit frequency, and completion of the full plan of care.
• Proactively fill schedule gaps with timely outreach and patient re-engagement.
• Ensure accurate data entry into the EHR and scheduling system, minimizing cancellations and maximizing operational flow.

Skills

Emotional intelligence

Interpersonal skills

Financial diligence

Financial conversations

Organizational skills

Time management

EMR fluency

KPIs

Tools

Prompt EMR

Job description

Arete Health is seeking a Patient Experience Coordinator to manage a seamless front office and exceptional patient interactions at our Apex, NC clinic. You will greet patients with energy and empathy while supporting back-end admin tasks to improve collections and scheduling efficiency.

You will verify insurance, collect co-pays and balances, and partner with clinicians to keep the full Plan of Care on track. This role emphasizes hospitality, accuracy in data entry, and KPI-driven performance.