Patient Coordinator Healthcare Administration

United Care ABA-New York; New York (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Career growth opportunities

Office near Kings Plaza, Brooklyn

Job summary

United Care ABA-New York is seeking an organized, tech-savvy Administrative Assistant to support two departments, with responsibilities across communication with families, paperwork, scheduling, and data entry in multiple software systems, in a fast-paced office in Brooklyn.

The role emphasizes bilingual Spanish preferred, strong computer skills, and ability to multitask. It offers competitive pay, a collaborative team environment, and meaningful work helping children and families access care.

Qualifications

• Bilingual Spanish-speaking strongly preferred.
• Excellent computer skills and familiarity with multiple software platforms.
• Strong written and verbal communication abilities.
• Highly organized with attention to detail and accuracy.
• Ability to multitask and manage competing priorities in a fast-paced environment.

Responsibilities

• Communicate with families by phone, email, and text.
• Help families complete required paperwork and documentation.
• Follow up on outstanding items and keep cases moving forward.
• Maintain accurate records and case information.
• Coordinate with families, providers, and internal departments.
• Assist with scheduling and administrative support.
• Monitor deadlines and ensure required documents are received.
• Learn and navigate multiple software systems throughout the day.
• Support day-to-day office operations.

Skills

Bilingual Spanish-speaking

Strong computer skills

Multi-software proficiency

Organizational skills

Communication skills

Multitasking

Professional and dependable

Fast learner

Team player

Job description

Looking for a role where you can learn, grow, and build a long-term career?

United Care ABA is a rapidly growing healthcare company helping children and families access services. We're looking for an ambitious and dependable team member looking to join a company with real growth opportunity.

This is an opportunity to join a company that is expanding quickly, where strong performers are noticed, trusted with more responsibility, and given opportunities to grow. We are looking for someone who enjoys staying busy, solving problems, learning new systems, and being part of a team.

We will train the right candidate.

Responsibilities Across Two Departments

Meet with us and we will work together to determine which position is the best fit for you. We currently have four open positions.

• Communicate with families by phone, email, and text
• Help families complete required paperwork and documentation
• Follow up on outstanding items and keep cases moving forward
• Maintain accurate records and case information
• Coordinate with families, providers, and internal departments
• Assist with scheduling and administrative support
• Monitor deadlines and ensure required documents are received
• Learn and navigate multiple software systems throughout the day
• Support day-to-day office operations

Qualifications

• Bilingual Spanish-speaking highly preferred
• Strong computer skills required
• Comfortable learning and working in multiple software platforms
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and manage competing priorities
• Professional, dependable, and accountable
• Fast learner with strong problem-solving skills
• Team player with a positive attitude
• Ability to work in a fast-paced office environment

Experience as an Administrative Assistant, Office Coordinator, Medical Receptionist, Scheduler, Customer Service Representative, HR Assistant, or a similar office-based role is preferred.

Why Join United Care ABA?

• Competitive pay
• Beautiful newly renovated office near Kings Plaza in Brooklyn, NY
• Opportunity for advancement and career growth
• Supportive and collaborative team environment
• Fast-growing company with long-term opportunities
• Meaningful work helping children and families access care

If you are organized, ambitious, technology-savvy, and looking for an opportunity to grow with a rapidly expanding company, we would love to hear from you.