Patient Coordinator

Capitol Imaging Services, LLC; Cullman (AL); On-site; USD 34,000 - 48,000; Full time

Job summary

Capitol Imaging Services, LLC seeks a Patient Coordinator in Cullman, AL to manage scheduling, verify insurance, and maintain EMR records. You will coordinate imaging appointments, communicate coverage details to patients, and ensure a smooth patient flow with radiologists and technologists.

A compassionate, detail-oriented approach is essential in helping patients feel supported throughout their visit. Qualified candidates bring 1–2 years in healthcare, HIPAA knowledge, and strong

Qualifications

• Healthcare experience in a medical office (1–2 years).
• Familiarity with medical terminology, insurance processes, and HIPAA.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficient in scheduling software and EMR systems.
• Bi-lingual a plus.

Responsibilities

• Coordinate and schedule imaging appointments with attention to resource use.
• Verify insurance eligibility and explain coverage to patients.
• Monitor daily schedule, backfill cancellations to maintain efficiency.
• Serve as first point of contact for patients via calls and inquiries.
• Enter patient data into EMR accurately and maintain records.
• Collaborate with radiologists, technologists, and staff to ensure smooth patient flow.
• Provide warm, professional customer service to patients and families.

Skills

Healthcare experience

HIPAA knowledge

Communication skills

Organizational skills

Scheduling software

EMR systems

Bi-lingual

Education

High school diploma or equivalent

Tools

Scheduling software

EMR systems

Job description

Patient Coordinator – Full Time (Monday, Tuesday, Thursday, and Friday, 8am till 5pm (36 hrs. per week)) - Heritage Diagnostic CenterAt Capitol Imaging Services (Diagnostic Imaging Services), we are seeking a compassionate, organized, and detail-oriented patient coordinator to join our imaging facility team. This role is essential in ensuring a smooth and supportive experience for our patients from the moment they schedule their appointment to the completion of their visit. The ideal candidate will have a strong understanding of the healthcare industry, a passion for patient care, and the ability to manage multiple administrative tasks efficiently. At Capitol Imaging Services, we believe in delivering not just high-quality diagnostic services, but also compassionate care. As a Patient Coordinator, you’ll play a vital role in making each patient feel seen, heard, and supported.Key Responsibilities:Patient Scheduling: Coordinate and schedule imaging appointments, ensuring optimal use of facility resources and timely patient care.Insurance Verification: Confirm insurance eligibility and benefits prior to appointments; communicate coverage details to patients as needed.Appointment Management: Monitor the schedule daily to identify cancellations and proactively backfill open slots to maintain efficiency.Patient Communication: Serve as the first point of contact for patients—answering calls, responding to inquiries, and providing clear, empathetic guidance.Data Entry & Record Keeping: Accurately input patient information into the electronic medical record (EMR) system and maintain up-to-date records.Collaboration: Work closely with radiologists, technologists, and administrative staff to ensure seamless patient flow and coordination.Customer Service: Provide a warm, welcoming environment for patients and their families, addressing concerns with empathy and professionalism.Qualifications:Experience: Minimum 1–2 years in a healthcare or medical office setting, preferably in radiology or imaging services.Knowledge: Familiarity with medical terminology, insurance processes, and HIPAA regulations.Excellent communication and interpersonal skillsStrong organizational and multitasking abilitiesProficiency in scheduling software and EMR systemsAttributes: Empathetic, patient-focused, dependable, and passionate about helping others.PERFORMANCE REQUIREMENTS:Answering telephones, balancing figures, inputting data into computer programs, maintaining filing systems, maintains logs, maintaining patient charts, researching information, scheduling appointments.Operating adding machine, calculator, Fax, personal computer, photocopierExcellent communication skills, both verbal and writtenAbility to maintain a professional image including courteous behaviorBi-lingual a plus or PreferredEducation:High school or equivalentExperience & License:Experience preferred but not required.Physical Demands:Mostly sedentary workModerate physical effort (lift/carry up to 25 lbs)Occasional standing/walkingOccasional reaching, stooping, bending, kneeling, crouching