Patient Coordinator

ADP, Inc.; Chippewa Falls (WI); Presencial; USD 26.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401K with company contributions

Short Term Disability

Life Insurance

Paid time off + Paid holidays

Free and discounted pediatric dental-&

discounted pediatric dental and/or ort

Descripción de la vacante

Smiles in Motion is seeking a Patient Coordinator to be the frontline contact for patients from scheduling through treatment completion.

You will manage appointments, patient records, insurance verifications, and billing inquiries while maintaining HIPAA compliance and delivering compassionate service.

Formación

• Healthcare office experience preferred.
• Knowledge of dental terminology and insurance processes.
• Associate degree or healthcare administration certification.
• Experience with dental insurance verification and billing.
• Familiarity with EHR systems.
• Bilingual in Spanish preferred.
• Customer service experience in patient-facing role.
• Full-time schedule: Mon-Fri 7:30–4:30.
• Pay range: $19–$21 per hour.
• Competitive pay and growth opportunities.
• 401K with company contributions.
• Short-term disability, life insurance.
• Paid time off and holidays.
• Free and discounted pediatric dental and orthodontic treatments.

Responsabilidades

• Greet patients upon arrival in a friendly, professional manner.
• Schedule, confirm, and reschedule appointments using practice software.
• Maintain and update patient records accurately.
• Verify insurance coverage and explain benefits to patients.
• Coordinate communication between patients and staff for treatment planning.
• Handle inquiries via phone, email, and in person with clarity.
• Process payments and address billing questions.
• Ensure HIPAA compliance and data security.

Conocimientos

Communication skills

Organizational skills

Empathy

Problem solving

Multitasking

Educación

Associate degree

Healthcare administration certification

Herramientas

Practice management software

Electronic health records

Descripción del empleo

Front Desk Regular Full Time 30-40 hrs Clerical Chippewa Falls, WI, US

3 days ago Requisition ID: 1359

Salary Range: $19.00 To $21.00 Hourly

Be a part of something special!

About the Role:

The Patient Coordinator at Smiles in Motion serves as the primary point of contact for patients, ensuring a seamless and positive experience from appointment scheduling through treatment completion. This role is pivotal in managing patient communications, coordinating appointments, and facilitating the flow of information between patients and clinical staff. The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance verifications, and assisting with billing inquiries to support efficient office operations. By fostering a welcoming and organized environment, the coordinator helps to enhance patient satisfaction and supports the overall success of the dental practice. This position requires a compassionate, detail-oriented individual who can multitask effectively while maintaining professionalism and empathy in all patient interactions.

Responsibilities:

• Greet and welcome patients upon arrival, ensuring a friendly and professional atmosphere.
• Schedule, confirm, and reschedule patient appointments using the practice management software.
• Manage patient records, including updating personal information and treatment plans accurately.
• Verify insurance coverage and assist patients with understanding their benefits and financial responsibilities.
• Coordinate communication between patients and dental staff to facilitate treatment planning and follow-up care.
• Handle patient inquiries via phone, email, and in-person, providing clear and timely information.
• Assist with billing processes, including processing payments and addressing patient billing questions.
• Maintain compliance with HIPAA and other regulatory requirements related to patient confidentiality and data security.

Skills:

The Patient Coordinator utilizes strong communication skills daily to interact effectively with patients, dental staff, and insurance providers, ensuring clarity and professionalism in all exchanges. Organizational skills are essential for managing appointment schedules, patient records, and billing information accurately and efficiently. Proficiency with practice management software and electronic health records enables the coordinator to maintain up-to-date patient data and streamline office workflows. Problem-solving skills are applied when addressing patient concerns, insurance issues, or scheduling conflicts to provide timely resolutions. Additionally, empathy and interpersonal skills are critical in creating a welcoming environment that supports patient comfort and trust throughout their care experience.

Preferred Qualifications:

• Previous experience in a healthcare or dental office environment preferred.
• Basic knowledge of dental terminology and insurance processes.
• Associate degree or certification in healthcare administration or related field.
• Experience with dental insurance verification and billing procedures.
• Familiarity with electronic health records (EHR) systems.
• Bilingual abilities, especially in Spanish, to support diverse patient populations.
• Customer service training or experience in a patient-facing role.
• Full-Time
• Monday - Friday: 7:30AM - 4:30PM
• Pay Range: $19 - $21
• Competitive pay and growth opportunities
• 401K with company contributions
• Short Term Disability
• Life Insurance
• Paid time off + Paid holidays
• Free and discounted pediatric dental and orthodontic treatments