Patient Care Scheduler – M-F Daytime, Medical Office

Women's Imaging Specialists LLC; Georgia; Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health, dental, vision, PTO

401k after 6 months

Job summary

Women's Imaging Specialists LLC is seeking an Operations Assistant to join our team in a fast-paced, patient-first environment. Enjoy Monday–Friday daytime hours with no nights or weekends, and be part of a mission-driven team focused on women's health and early cancer detection.

Responsibilities include welcoming patients, verifying insurance, scheduling, managing provider calendars, and maintaining HIPAA-compliant records.

Qualifications

• 1+ year medical office experience.
• Proficient in Microsoft Office: Excel, Outlook, Teams, SharePoint, Word.
• Exceptional attention to detail, time management, and conflict resolution skills.
• Customer service mindset — on-the-job training or certificate a plus.
• Able to sit at a computer for extended periods, lift up to 20 lbs, and occasionally travel to other WIS sites.
• High school diploma or equivalent; medical admin certification a plus.

Responsibilities

• Welcome patients warmly and check them in with care.
• Verify insurance + ID, help patients with digital/paper intake forms.
• Answer phones, schedule/reschedule appointments, and confirm upcoming visits.
• Manage provider schedules and communicate any changes to the clinical team.
• Become our Infinite scheduling software expert + use Excel/SharePoint for daily productivity tracking.
• Scan, file, and keep records organized and HIPAA-compliant.
• Keep our waiting room calm, clean, and welcoming.
• Provide basic patient education when needed.

Skills

Customer service mindset

Attention to detail

Time management

Conflict resolution

Medical office experience

Education

High school diploma or equivalent

Medical admin certification

Tools

Microsoft Office

Excel

Outlook

Teams

SharePoint

Word

Job description

Women's Imaging Specialists LLC is seeking an Operations Assistant to join our team in a fast-paced, patient-first environment. Enjoy Monday–Friday daytime hours with no nights or weekends, and be part of a mission-driven team focused on women's health and early cancer detection.

Responsibilities include welcoming patients, verifying insurance, scheduling, managing provider calendars, and maintaining HIPAA-compliant records.