Patient Admissions & Administrative Coordinator

WVU Medicine; Charleston, Northern (WV, KY); Hybrid; USD 28,000 - 38,000; Full time

Job summary

WVU Medicine in Charleston, WV is seeking a clerical specialist to handle front desk duties, patient check-in, and admission processes in the department.

The role involves greeting patients, coordinating transfers and appointments, managing mail and records, coordinating transportation, and ensuring smooth intra- and interdepartmental communication with a courteous, professional approach.

Qualifications

• High school diploma or equivalent required.
• Preferred: Medical Assistant program or secretarial school.
• One year of administrative or clerical experience.

Responsibilities

• Greet and admit patients on arrival and prepare ID bands.
• Welcome department visitors and assist with requests; deliver items.
• Handle department mail and distribute appropriately.
• Communicate transfer information for patient transfers.
• Maintain stock levels of office supplies.
• Handle clerical admission and discharge tasks.
• Schedule follow-up appointments as requested by physician.
• Arrange patient transportation as necessary.
• Organize and maintain patient and department records.
• Fax copies of patient charts as needed for transfers or follow up.

Skills

Basic computer skills

Medical terminology

Excellent communication skills

Education

High School Diploma or equivalent

Graduate of Medical Assistant program or secretarial school

Tools

Microsoft Office

Job description

WVU Medicine in Charleston, WV is seeking a clerical specialist to handle front desk duties, patient check-in, and admission processes in the department.

The role involves greeting patients, coordinating transfers and appointments, managing mail and records, coordinating transportation, and ensuring smooth intra- and interdepartmental communication with a courteous, professional approach.