Patient Access Representative (48 hours/pay period)

Paradox; Detroit Lakes (MN); On-site; USD 24,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Tuition reimbursement

Flexible scheduling

Wellness program

Job summary

Essentia Health in Detroit Lakes, MN seeks a Patient Access Representative to support clinic and emergency department registration. The role involves interviewing patients, collecting demographics and financial data, managing insurance copies, and assisting with Welcome Kiosk checkout and scheduling per physician orders.

The position requires flexibility to work weekends, participate in holiday rotation, and on-call cross-training to assist scheduling.

Qualifications

• Experience in patient access or scheduling preferred.
• Certification in Patient Access (e.g., Healthcare Business Insights) within six months of hire.
• Ability to collect and verify demographic and financial information.

Responsibilities

• Interview patients to obtain demographic and financial information for registration and billing.
• Obtain insurance information and update medical records accordingly.
• Handle point-of-service data collection and cash reconciliation.
• Maintain work queues and provide high level of customer service.
• Answer calls, schedule appointments, and coordinate with the clinical team.

Skills

Patient registration

Customer service

Interviewing patients

Communication

Job description

Building Location:

St Marys - Detroit Lakes Clinic

Department:

1006160 REGISTRATION - EH SS

Job Description:

This position will be scheduled 48 hours a pay period, however they are able to pick up more hours when they are available.

This position greets customers and facilitates the patient registration process in a timely, professional, and courteous manner. Interviews and obtains demographic and financial information from patients or their representatives through face-to-face and virtual interactions to provide Essentia Health with the documents and data necessary to ensure appropriate care and compliant, accurate patient registration and billing. This position will work in both the Clinic Registration, as well as the Emergency Department Registration.

This position is responsible for helping patients with our Welcome Kiosk registration process, and assists patients with questions they may have. They must be able to complete patient checkout, schedule follow-up appointments per the physician’s order, and provide patients with cost estimates and itineraries for their upcoming appointments.

This position works weekends and is part of the holiday rotation. They will also be part of the on-call schedule and cross train into scheduling in order to do their job effectively.

Key Responsibilities:

• Interviews patients to obtain complete demographic details, financial information, and minimum health information to ensure appropriate care provision
• Obtains copies of insurance cards and other forms of identification, and updates patient information in the medical record as necessary
• Performs point of service data collection, including identifying and collecting patient co-payments and down payments, reconciles the cash drawer, and reports daily deposit records associated with the collection of co-payments to ensure accurate accounting of revenue
• Maintains all assigned work queues according to supervisor’s instructions and guidance
• Interacts positively and in a caring manner with patients, co-workers, and others to provide highest level of customer service
• Answers incoming phone calls, schedules appointments, and refers to clinical team as needed
• Sanitizes registration equipment between each use and restocks basic supplies
• Other clerical duties as assigned

Preferred Qualifications:

• Previous Patient Access Representative or Patient Scheduler experience
• Completion of Healthcare Business Insight’s Patient Access 2nd Level Certification Program within six months of hire date

FTE:

0.6

Shift Rotation:

Day/Eve Rotation (United States of America)

Holidays:

No

Call Obligation:

No

Compensation Range:

$17.63 - $26.45

Employee Benefits at Essentia Health:At Essentia Health, we’re committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].