Patient Access & Appointment Coordinator (Eye Care)

Marion Eye Centers Ltd; Carlyle (IL); On-site; USD 33,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

401(k) retirement plan

Employee discounts on eyewear and eyew

Job summary

Marion Eye Center in Carlyle, IL is seeking a Front Desk Receptionist to be the first point of contact for patients. The role is full-time and on-site, handling check-in/check-out, scheduling, insurance verification, and payments while supporting clinical staff.

Ideal candidates will have a high school diploma, experience in a medical office, and strong communication skills. Proficiency with EHR systems is a plus, with a professional appearance and HIPAA compliance emphasized.

Qualifications

• High school diploma or equivalent required.
• Previous medical office or front desk experience preferred, ophthalmology or optometry experience a plus.
• Strong communication and customer service skills.
• Excellent attention to detail and ability to multitask in a fast-paced environment.
• Basic computer skills: experience with electronic health record (EHR) systems preferred.

Responsibilities

• Greet patients and visitors in a courteous, professional manner.
• Check patients in and out, confirm appointments, and update demographic and insurance information in the practice management system.
• Schedule, reschedule, and confirm patient appointments for exams, procedures, and optical services.
• Verify insurance eligibility and obtain authorizations as needed.
• Collect co-pays, balances, and other payments; issue receipts and maintain accurate cash logs.
• Answer and route incoming phone calls; take detailed messages and ensure prompt follow-up.
• Maintain confidentiality and compliance with HIPAA and Marion Eye Center policies.
• Assist with scanning, filing, and maintaining patient records.
• Support doctors, technicians, and optical staff with patient flow to ensure an efficient schedule.
• Maintain a clean, organized, and professional reception area.
• Perform additional administrative duties as assigned by management.

Skills

Strong communication

Customer service

Attention to detail

Multitasking

Professional appearance

Education

High school diploma or equivalent

Tools

Electronic Health Records (EHR)

Job description

Marion Eye Center in Carlyle, IL is seeking a Front Desk Receptionist to be the first point of contact for patients. The role is full-time and on-site, handling check-in/check-out, scheduling, insurance verification, and payments while supporting clinical staff.

Ideal candidates will have a high school diploma, experience in a medical office, and strong communication skills. Proficiency with EHR systems is a plus, with a professional appearance and HIPAA compliance emphasized.