Pathways & Student Programs Coordinator

University of Washington; Seattle (WA); Hybrid; USD 72,000 - 82,000; Full time

Job summary

UW Medicine is seeking a Pathways & Student Programs Specialist to advance student pathway programs and non-clinical electives that promote healthcare equity across the WWAMI region. You will manage pathways, clerkships, and MSPE timelines, while supporting admissions and student events.

You will operate Canvas LMS and other admin platforms, coordinating with faculty to ensure compliance, accessibility, and successful program delivery in a dynamic, mission-driven environment.

Qualifications

• Bachelor's degree in Education, Public Health, Communications, Social Sciences, Business, or a related field.
• Two (2) years of experience in program coordination, academic administration, student services, or educational operations.
• Demonstrated proficiency with virtual collaboration and presentation tools (Zoom, Microsoft Teams, Office 365) and ability to learn administrative platforms (Canvas LMS, eValue, Kuali).
• Strong organizational skills with proven ability to track multi-phase deliverables and meet deadlines with high attention to detail.

Responsibilities

• Manage and monitor medical student progress across all pathway requirements from MS1 through MS4 completion ensuring compliance and success.
• Facilitate administrative processes for 4th-year clinical clerkships in collaboration with Faculty Directors, entering course indicators and rotation schedules in eValue.
• Oversee the annual MSPE/Dean's Letter audit timelines, verifying completion records by established deadlines.
• Support admissions and annual recruitment pipelines (AAMC Virtual Fairs, Second Look sessions, information nights, student orientations, open houses, and application intake).
• Organize student conference travel logistics and funding allocations through central travel systems.

Education

Bachelor's degree in Education, Public Health, Communications, Social Sciences, Business, or related field

Tools

Zoom

Microsoft Teams

Office 365

Canvas LMS

eValue

Kuali

Job description

UW Medicine is seeking a Pathways & Student Programs Specialist to advance student pathway programs and non-clinical electives that promote healthcare equity across the WWAMI region. You will manage pathways, clerkships, and MSPE timelines, while supporting admissions and student events.

You will operate Canvas LMS and other admin platforms, coordinating with faculty to ensure compliance, accessibility, and successful program delivery in a dynamic, mission-driven environment.