Pathology Administrative Assistant — Transcription & Billing

Oneida-Healthcare; City of Utica (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Oneida Health is seeking an Anatomic Pathology Administrative Assistant to transcribe gross dictation and final pathology reports. The role includes verifying patient and specimen data, resolving discrepancies, and assisting in CPT coding and billing processes.

You will manage consult requests, QA reports, and pathology statistics while supporting LIS and EMR tasks. Responsibilities also cover handling inquiries for reports, coordinating with billing services, and maintaining departmental

Qualifications

• HS graduate or equivalent.
• Previous experience as a medical typist is required.
• Experience with anatomic pathology typing is preferred.
• Proficient in CPT coding and medical billing procedures.

Responsibilities

• Transcribe gross dictation and final pathology reports accurately and promptly.
• Verify patient and specimen information, resolve discrepancies, and clarify unclear terms.
• Add charges and CPT codes for billing based on testing performed.
• Register outpatient surgical specimens and verify insurance information.
• Prepare QA reports and maintain pathology statistics.
• Review and reconcile billing for consultations and send-out testing.
• Answer phones and facilitate requests for pathology reports; monitor supplies.
• Take minutes at department meetings and assist LIS software upgrades.
• Review requisitions for billing and scan results into the EMR.
• Coordinate send-out tissue to reference labs and prepare letters.

Skills

Medical transcription

Data entry

Attention to detail

CPT coding

Billing procedures

Organization

Time management

Communication

Teamwork

Education

High School diploma

Tools

LIS

EMR

Billing software

Job description

Oneida Health is seeking an Anatomic Pathology Administrative Assistant to transcribe gross dictation and final pathology reports. The role includes verifying patient and specimen data, resolving discrepancies, and assisting in CPT coding and billing processes.

You will manage consult requests, QA reports, and pathology statistics while supporting LIS and EMR tasks. Responsibilities also cover handling inquiries for reports, coordinating with billing services, and maintaining departmental