Anatomic Pathology Administrative Assistant

Oneida-Healthcare; City of Utica (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

Oneida Health is seeking an Anatomic Pathology Administrative Assistant to transcribe gross dictation and final pathology reports. The role includes verifying patient and specimen data, resolving discrepancies, and assisting in CPT coding and billing processes.

You will manage consult requests, QA reports, and pathology statistics while supporting LIS and EMR tasks. Responsibilities also cover handling inquiries for reports, coordinating with billing services, and maintaining departmental

Qualifications

• HS graduate or equivalent.
• Previous experience as a medical typist is required.
• Experience with anatomic pathology typing is preferred.
• Proficient in CPT coding and medical billing procedures.

Responsibilities

• Transcribe gross dictation and final pathology reports accurately and promptly.
• Verify patient and specimen information, resolve discrepancies, and clarify unclear terms.
• Add charges and CPT codes for billing based on testing performed.
• Register outpatient surgical specimens and verify insurance information.
• Prepare QA reports and maintain pathology statistics.
• Review and reconcile billing for consultations and send-out testing.
• Answer phones and facilitate requests for pathology reports; monitor supplies.
• Take minutes at department meetings and assist LIS software upgrades.
• Review requisitions for billing and scan results into the EMR.
• Coordinate send-out tissue to reference labs and prepare letters.

Skills

Medical transcription

Data entry

Attention to detail

CPT coding

Billing procedures

Organization

Time management

Communication

Teamwork

Education

High School diploma

Tools

LIS

EMR

Billing software

Job description

The Anatomic Pathology Administrative Assistant of the Pathology Department at Oneida Health is responsible for transcribing gross dictation and final pathology reports dictated by histology technicians, pathologists, and cytotechnologists accurately and in a timely manner. Additionally, this role involves resolving discrepancies, managing billing information, maintaining departmental statistics, assisting in quality assurance reports, managing consult requests, and providing administrative support.Key Responsibilities:Transcribe gross dictation and final pathology reports accurately and promptly.Verify patient and specimen information, resolving discrepancies, and clarifying ambiguous terminology.Add charges and CPT codes for technical component billing based on testing performed.Register outpatient surgical specimens and verify insurance information.Manage requests for consults on pathology cases and track submissions.Prepare quarterly QA reports and maintain pathology statistics.Review and reconcile billing for consultations and send-out testing.Prepare pathology billing files for submission to the billing service.Answer phones, facilitate requests for pathology reports, and monitor office supplies.Take minutes at department meetings and assist with software upgrades in the LIS.Perform QA on surgical/cytology accessions and call offices for patient history.Review Pap smear requisitions for billing and scan requisitions and results into the EMR.Send out tissue/specimens to reference labs for testing and type letters for send-out slides/blocks.Education:HS graduate or equivalent.Experience:Previous experience as a medical typist (Required).Experience with anatomic pathology typing (Preferred).Required Skills and Abilities:Proficiency in medical transcription and data entry.Attention to detail and accuracy in transcribing reports.Knowledge of CPT coding and billing procedures.Strong organizational and time management skills.Ability to multitask and prioritize tasks effectively.Excellent communication and interpersonal skills.Familiarity with pathology terminology and procedures.Proficiency in using office equipment and computer software.Ability to work independently and as part of a team in a fast-paced environment.